#Vacancy: Graduate Executive Assistant at Prime Integrated Services Ltd

Started by Jobrib, Aug 23, 2014, 03:31 AM

Jobrib

Job Purpose:

To provide comprehensive and proactive support to the Area Director on a wide range of complex tactical and administrative tasks whilst prioritizing and taking personal responsibility for all activities in order to enhance effectiveness. This role will also be responsible for executing defined work projects of moderate complexity

Role Responsibilities

Business:

Manage the work schedule (calendars, visits and work plans) for the Area Director to ensure optimal use of time and resources

Develop and implement reports, memos and other analysis and communication materials for internal and external use using the Microsoft office suite (Word, Excel & PowerPoint)

Co-ordinate meetings and engagements for the Top team within the area

Provide an effective and efficient administrative service to a high level of competency

Responsible for organising extensive global travel arrangements for Area Director and other Regional visitors- transportation, hotels and visas in place.

Plans own workload to anticipate and balance priorities, thus optimising output.

Perform routine transactions such as cash advance, expense statements & retirements as required

Using electronic calendars the jobholder will be responsible for the maintenance of diaries, reviewing and responding to electronic mail for the Area Director as required.

Prepare complex presentations and briefings in English.

Organises conferences (local and global), workshops and team-build events with professionalism

To develop self through training, learning and development opportunities

People:

Effectively interface with other Top Team Members and their PAs to achieve targets

Effective relationship with and Role Model to PAs within BAT and in other companies

Essential requirements

Candidate must have a minimum of BSc/BA Degree

Self starter, keen and confident to use own initiative

Firm foundation of interpersonal skills – mature, responsible, assertive attitude

Excellent organization skills including excellent verbal and written communication

Ability to establish priorities, maintain confidentiality and work under pressure

Proactive "can do" work ethic – flexible approach to working

Good numeric skills to work with financial systems and resolve queries

Applicants must possess very good working knowledge of Word, Excel, and PowerPoint is added advantage.

Capable of progressing to commercial management roles within 18 months to 2 years

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