Qatar Foundation for Education, Science and Community Development is a private, chartered, nonprofit organization, founded in 1995 by His Highness Sheikh Hamad Bin Khalifa Al-Thani, Emir of Qatar. Guided by the principle that a nation's greatest resource is the potential of its people, Qatar Foundation aims to develop that potential through a network of centers devoted to progressive education, research and community welfare.
Brief Description- Giving consultation and guidance to all layers of QF (from executives to operational levels)
- leading the Records Management projects
- analysing the organization's practices, identifying gaps and planning corrective actions
- supervising, coaching and training of staff
- researching and benchmarking on advanced solutions
- develop and implement new initiatives
Detailed Description-
Maintains specialized knowledge, certifications and skills to support the directorate in its strategic objective of becoming a center of excellence
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Give consultation & train all layers of QF (from executives to operational staff) in regards to records management, document control and information governance
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Manage & lead the records management programme projects and functions as focal point;
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Develop, implement & maintain the specialized records management tools (file plan, metadata model, retention schedule)
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Develop new ideas on electronic document/records management and strategizes towards a digital working environment
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Evaluates the organization's records management practices, identifies gaps and plans corrective actions.
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Coaches focal points and ensures implementation of standards
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Researches and benchmarks international solutions and best practices
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Represents the records management department by giving presentations or writing articles and reports
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Formulates policies and procedures relevant to records management and information governance
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Controls, monitors, supervises and coaches document control staff, trainees and freelancers of the department
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Establishes contact with new focal points of the records management programme and conducts initial meetings to identify their needs and requirements
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Prepare long terms plans & communicates with external project implementation team
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Reports & presents on quarterly achievements and sets targets based on the annual strategic business plan
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Monitors, evaluates and give consultations on archiving activities such as disposal and long term retention
Job Requirements- Bachelor's Degree (business or equivalent: specialist / master courses in records management, information sciences or data and documentation management, library sciences, archival sciences).
- 3-5 years of relevant experience in records management.
- Excellent computer skills especially in MS Office (Word, Access, Excel, PowerPoint, MS Project)
- Excellent communication skills.
- Knowledge of relevant technologies, platforms and systems (MS SharePoint, Oracle)
- Worked with document & records management systems (DMS)
- Knowledge of ISO 15489:2001, ISO 9001
- Project management experience
- Excellent time management skills
- Pro-active attitude, high adaptability and flexible mind-set.
- Fluent in English (Business English); Arabic will be advantageous. Job Title Senior Records Management Specialist
LocationAl Rayyan
Organization Name Qatar Foundation for Education, Science and Community Development Department
Apply for this position (https://jobs.qf.org.qa/OA_HTML/OA.jsp?page=/oracle/apps/irc/candidateSelfService/webui/VisVacDispPG&OAHP=IRC_EXT_SITE_VISITOR_APPL&OASF=IRC_VIS_VAC_DISPLAY&akRegionApplicationId=821&transactionid=149464413&retainAM=N&addBreadCrumb=RP&p_svid=20431&p_spid=975086&oapc=5)
Requirements - MS Sharepoint ? I am seeing this for the fist time.What does it actually mean ?