Technical Officer, Logistics - Abuja Job at FHI 360 - Nigeria

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Job Title: Technical Officer (Logistics)

Req ID: 3677

Location: Country Office Abuja, Nigeria

Organisation: FHI 360 – Nigeria (FHI 360/NIGERIA)

Sector: Non-Governmental Organisation (NGO)

Supervisor: Senior Technical Officer (Logistics)

Basic Function: The Technical Officer (Logistics) will assist the Senior Technical officer Logistics in the development of FHI 360 in-house capacity among the various departments, implementing agencies (IAs) and all tiers of government in all aspects of distribution and warehousing of health commodities. S/he will provide technical support and leadership to Nigeria's efforts to strengthen the supply chain process of health commodities, using the LMIS supply chain management information system, to reduce stock-outs, lower costs and eliminate wastage.

Duties and responsibilities:

•      Support the STO Logistics in providing technical assistance to management, IAs and government on most efficient and cost effective distribution channels to improve the LMIS and supply chain systems of health commodities (i.e., medicines, laboratory reagents, rapid test kits and other medical supplies and consumables) procurement and distribution and ensure accountability of processes.

•      Cooperate with other relevant departments to provide technical coordination in health product selection, quality assurance, receipt of commodities and efficient distribution systems.

•      Work with the STO Logistics to direct outgoing or incoming health commodities distribution activities of FHI; ensure health commodities or supplies are shipped, distributed, or received in an efficient manner.

•      S/he will support the STO in developing a cost effective system for cold and dry storage for health commodities based on good storage, evidence-based principles and in keeping with good quality assurance standards.

•      Responsible for day to day warehouse maintenance and security and escalates issues/repairs/improvements to the STO (Logistics).

•      Support the STO in the development of warehousing and distribution budgets and plans; recommends budget estimates for warehouse operations.

•      Provide TA and capacity building to all tiers of the government of Nigeria and to FHI to strengthen national systems for procurement and supply chain management of health commodities as may be directed by the STO Logistics.

•      Ensure that all required health inventory checks are conducted and all variances reconciled.

•      Manage replenishment orders for health commodities at the various warehouses.

•      Work with the STO in developing, maintaining and improving a logistics management information system and an electronic inventory system of stocking and tracking commodities in the warehouses.

•      Conduct periodic visits to facility warehouses to follow-up on all warehouse related matters such as the environment, sterilization, refrigeration etc. and generate reports to management and other stakeholders.

•      Monitor safety standards in accordance with regulations; ensure safety code and quality compliance are met daily and report any issues arising to the STO

•      Work with the STO in designing coordinated systems for FHI to transport health commodities that report and forecast delivery times, transport costs and performance in order to reduce stock-outs, eliminate wastes and lower costs.

•      Work with other FHI departments to improve commodities management and reporting.

•      Ensure that all distribution documentation for health commodities in FHI, with funding agencies, suppliers, implementing partners and regulatory bodies is complete and compliant.

•      Ensure FHI's compliance with legal guidelines, Nigerian, US and any other funder's export and import controls, contracting principles, sourcing and price/cost analysis requirements and report all actual or potential variance to the STO.

•      Maintain the logistics management information system (manual and electronic) for the entire health commodity supply chain including HIV and TB medicines, malaria commodities, laboratory reagents, laboratory supplies, consumables and rapid test kits.

•      Perform other duties as assigned.

Knowledge, Skills & Attributes:

•      Considerable knowledge of health and development programs in developing countries in general and Nigeria specifically.

•      Sound knowledge of inventory control systems.

•      Experience must include managing health commodity logistics information systems, including forecasting/quantification.

•      Be familiar with developing PSM indicators and issues surrounding monitoring and evaluation of the PSM.

•      Knowledge of Quantimed and Pipeline a plus

•      Familiarity with technical and health management approaches relevant to the work of the National AIDS & STI Control, National TB Control Programs, National Malaria Control Program and RH especially at the state, LGA and community levels.

•      Knowledge of the key principles and approaches to health systems strengthening.

•      Sensitivity to cultural differences and understanding of the political and ethical issues surrounding HIV programs.

•      Ability to evaluate relevance of data or information, as well as work with staff to resolve differences in interpretation of information.

•      Ability to manage multiple projects at the same time, with minimal supervision and under pressure of tight deadlines.

•      Sound knowledge and experience regarding M&E, statistics and quality assurance/quality improvement, and their specificities for developing countries.

•      Ability to represent FHI/Nigeria to donors, government officials and the NGO community.

•      Ability to manage tight deadlines and deliver high volumes of work with minimal supervision.

•      High degree of proficiency in written and spoken English communication, including presentation and training skills.

•      Well-developed computer skills.

•      Ability to travel within Nigeria 25% time.

Qualifications and Requirements:

•      MPH or MS/MA in relevant degree with at least 3- 5 years post national youth service experience with at least 1 year experience in managing a PSM cycle, including rational health commodities selection, forecasting/quantification, quality assurance spanning the PSM cycle, warehousing/storage, distribution,  and LMIS.

•      Or BS/BA in logistics, pharmacy or relevant field with 5 to 7 years post national youth service experience managing a PSM cycle, including rational health commodities selection, forecasting /quantification, quality assurance spanning the PSM cycle, warehousing/storage, distribution, and LMIS.

•      Familiarity with Nigerian public sector health system and NGOs and CBOs is highly desirable.

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