African Development Bank Jobs - Records Assistants

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Job Title: Records Assistant - Integrity & Anti-Corruption Department (IACD)
Grade: GS-7
Reference: ADB/11/153
Organisation: African Development Bank Group

Objectives of the position:
•   The Records Assistant is responsible for the management, security and chain-of-custody of evidentiary preservation of evidentiary and non-evidentiary documents received by the integrity and Anti-corruption Department.
•   The ideal candidate will ensure compliance with policies and procedures relating to records and documents storage.
•   This individual will determine the relevance of documents and their correct processing methodology.
•   The Records Assistant must be able to prioritize, handle and execute multiple assignments including designing and maintaining a reliable document tracking system.

Duties and responsibilities:
•   Reporting to the Director, IACD, and in close cooperation with the Forensic Officer, the incumbent's duties will include:
•   Receive, collect, document, store, track, ship, transport, dispose, and account for evidence from various forms of media and equipment using defined evidence handling policy, practices, and procedures;
•   Identify evidence/records handling requirements , research, analyze, and recommend solutions for management approval;
•   Develop a filing, archiving  and document tracking system to ensure that the work flow process and procedures are adhered to;
•   Ensure the highest level of  quality in department evidence control, records completeness, work product management and accountability through periodic audits and quality assurance procedures;
•   Revise, update and maintain Standard Operating Procedures with respect to records management, evidence handling policy, practices and procedures;
•   Scan and manage paper and electronic documents; uploading files to appropriate data repository;
•   Field and respond to status inquiries exercising good judgment in safeguarding of confidential or sensitive information.

This Position Does Not Attract International Terms And Conditions: (The incumbent of the position will be considered as local staff and will therefore not have international status)

Including desirable skills, knowledge and experience:
•   A minimum of a Bachelor's degree or BAC+4 or Maîtrise in Business Management, Commerce, IT, Administration or related discipline, preferably supplemented with courses in office management.
•   A minimum of five (5) years of progressively relevant and practical experience, in an executive office and preferably gained within an international organization.
•   Strong planning, organizational and customer service skills, with attention to detail and a sense of prioritization and accuracy.
•   Ability to work independently with minimal supervision; Strong interpersonal skills and ability to work with a diverse workforce.
•   Excellent written and verbal communication skills in French and /or in English, with a good working-knowledge of the other language.
•   Strong MIS ("Management Information Systems") and EDP (Electronic Data Processing") skills; Competence in the use of the Bank's standard software (SAP, Microsoft Word, Excel, Access and PowerPoint).

For more information and online application: Records Assistant - Integrity & Anti-Corruption Department (IACD) - African Development Bank

Deadline: 13th October, 2011.

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