Job Title: Facilities Administrator
Job Number: 1650934
Location: Port Harcourt, Nigeria
Organisation: General Electric – GE Nigeria
Role Summary/Purpose:
The Facilities Administrator will be responsible for supporting and maintaining the efficient operation of Port Harcourt Facilities through managing and coordinating a number of administrative functions and processes.
Essential Responsibilities: – Provide assistance with management of Port Harcourt reception areas – Review and maintain efficient filing system for the building (legal, maintenance records, etc) – Assist with development of efficient system of reporting day to day building defects and faults – Liaise with sub contracted service providers and coordinate Facilities Maintenance personnel to perform repairs and maintenance as required – Coordinate the rectification of defects and faults, ensuring full compliance with control of contractors HSE procedures – Coordinate inspections of work / services provided by all sub contractors and ensure high standard is set and maintained – Management of office cleaning contract ensuring high standard of service delivery – Maintain energy consumption and cost analysis spreadsheets – Perform various analyses and assist with production of periodic energy reports – Assist with implementation of energy savings initiatives – Provide Executive/VIP Admin. support – Assist with promotion of energy efficient culture throughout organization – Assist with document centre and printer efficiency management, maintaining statistical records and reporting costs to management – Assist with development of archive storage policy / process – Assist with project management of new buildings fit out and office relocations – Cost control / analysis and reporting on all corporate assets and their seamless tracking by the audit team – Assist with tendering / evaluation process for Facilities services contracts – Handle the allocation of offices to all GE businesses & facilitation of meeting arrangements – Assist with management of security contract and promotion of security awareness in house
Qualifications/Requirements: – Bachelor's degree in Business Admin. /Social Science with at least 4 years of experience in a similar position. – Basic computer application knowledge (Word, Excel & PowerPoint) – Excellent written and oral communication, interpersonal skills are essential
Desired Characteristics: – Facilities experience desirable, however not essential – Ability to work as part of team and on own initiative, working with minimum supervision – Adaptability, flexibility and willingness to learn all aspects of Facilities Management function – Good understanding of quality and safety management systems, Company procedures, policies and processes
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