Job Title: Project Administration Professional
Job ID: 1200000DXW
Job Location: Nigeria
Organisation: Alcatel-Lucent
Description:
Supports the Project Manager throughout the Contract Implementation Lifecycle, displays an understanding of project management fundamentals and is accountable for one or several specific project management knowledge area(s) including:
• Set-up and maintenance of the project communication management plan including the coordination of governance meetings (internal and external); compilation, recording, distribution and follow up of project meeting agendas, collateral, minutes and actions. Preparation and distribution all other project reporting as outlined in the communications plan.
• Ensuring project documents and records are created, controlled, approved and distributed in line with corporate policy and customer requirements.
• Creation and regular update of the Project Management Plan and Project Control Documentation including the issues register, risk register, change request register and milestone register against project deliverables
• Development of the project schedule including the identification of project deliverables, milestones, constraints, interdependencies and subsequent tracking against the project baseline
• Managing the project resource forecasting process (people and materials). Ensuring the resource forecast is regularly updated based on project progress. Arranging training required for project staff.
• Recording and tracking change requests in the change request register and working with internal stakeholders to ensure Change Requests are followed through to closure.
• Regular update of the risks follow-up, risk register, risk mitigation plans, monitoring of risks against financials and scope of project (cost, schedule and execution).
• Participating in the cost management of the project. Assist in cost estimations, coordination of the collection of cost to complete data for preparation of the ECPLS, follow-up of unusual items charged to the project WBS, ensuring that invoicing and revenue milestones are tracked and invoices promptly raised.
• Tracking third party and subcontractor performance to ensure work required is completed to quality standards within budget. Provides input to the supplier evaluation process.
• Providing input to Local Demand Planning. Raises and Tracks the delivery of software and hardware according to the project schedule and ensures that the product is correctly received.
• Proactively identifies project and business improvements opportunities (e.g. methodologies, processes and tools). Actively participates in lessons learned.
• Contract administration functions such as customer purchase order reconciliation and follow-up, OLA/OXIA processing and tracking, tracking product status and site status, customer acceptance.
• Quality activities are planned, performed and monitored during the project in line with the project quality plan and / or corporate quality guidelines.
Qualifications:
Communication
• Confirms and delivers project information with accuracy, conciseness and thoroughness
• Contributes to the development and delivery effective presentations,meetings and client interviews
• Demonstrates an ability to work effectively with different levels within ALU and Customers organisation
Financial Management
• Contribute to the analysis of financial information and communicate results to key stakeholders as appropriate
• Contributes and tracks cost savings activities in order to achieve financial and overall project objectives
• Helps build cost budgeting and forecasts, and set up an accrual budget
Complies with organisational financial policies and processes
Negociation
• Finds agreements that satisfy the interest of both parties
• Is able to influence others without authority
Planning & Execution
• Assists in analysing the scope of new projects in terms of time, cost and resources required, ensuring adaptability
• Consolidates and assists in the execution of integrated project plans
• Coordinates material, organisational and logistics aspects of the project
Appropriately performs problem escalation
• Performs contract administration
• Assists in managing the project change management process including the analysis project impact analysis
• Helps develop and update resource plans
• Contributes to a culture of continuous improvement
Problem Solving
• Highlights inconsistency in project plans, updates and reports
• Follows up to ensure agreed actions are followed through and the problems are resolved
• Able to highlight systemic problems and suggest possible approaches to address
Procurmement & subcontractors
• Assists in the tracking of subcontractor management plans
• Effectively supports the management of subcontractors, 3rd parties and partners
Quality & Knowledge
• Ensures project documents and records are created, controlled, approved and distributed in line with the Alcatel-Lucent corporate policy and customer requirements
• Supports proper implementation of quality standards
• Participates in project lessons learned sessions and uses lessons learned to prevent repeating mistakes
Risk Management
• Demonstrates understanding of organisational risk management policy and processes
• Participate in risk identification and evaluation
• Able to develop risk mitigation plans to minimise the adverse impact of risks
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