Job Title: Consultancy to Manage DGD Office Premises
Job ID: 35504
Job Location: Abuja, Nigeria
Organisation: United Nations Development Programme – UNDP Nigeria
Background:
Under the direct supervision of the DGD administrative associate, the incumbent is required to ensure all tasks related to the Office Space Management for the DGD office located in Abuja are efficiently carried out. The major responsibilities include external cleaning of the office, trimming and managing the flowers, monitoring of electricity, generator and other services related to the overall management of the office premises. The incumbent will also conduct physical checks and inspect services rendered by contracted service providers, handle invoices received from various service providers and maintain expenses records. S/he will be expected to record and maintain details on the bills received and payments made related to electricity, water and other expenses pertaining to management of office space.
Duties and Responsibilities:
Provide administrative and logistic support, focusing on achievement of the following results:
• Takes inspection round of office premises, including generator, air-conditioners, common areas, lobbies, bathrooms, meeting rooms etc. first thing in the morning and then informs plumber, electrician or other maintenance staff immediately for the necessary rectification works as and when required;
• Directs the cleaning crews of the cleaning company to the areas that require urgent cleaning or other minor maintenance works;
• Reports to the supervisor if electrical, cleaning or other supplies are required for the maintenance purpose and then facilitates the release of supplies from the storage;
• Verifies on daily basis whether contracted service providers are rendering the services in line with terms and conditions in the contracts. When breached of TOR noticed, calls the individual contracted service providers immediately and informs them that quality of services provided are of substandard and needs immediate rectification;
• Checks whether enough stock of potable drinking water is available in the office or not and reports to the Administrative Associate for the timely replenishment;
Required Skills and Experience
Education:
• A Certificate Level in Commerce/Management or secondary school certification is required.
Experience:
• At least 2 years work experience in administrative works, preferably premises management;
• Some experience in book-keeping would be an asset;
• Experience gardening, managing generators is required;
• Knowledge in usage of computers and office software packages
Language:
• Fluency in English is also required.
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