Job Title: Executive Assistant to the Group Chairman
Job ID: 5132256
Organisation: Nubian TNS Group – Nigeria
Job Description:
Reporting directly to the Group Chairman, The Executive Assistant provides executive support in a one-on-one working relationship. The Executive Assistant is responsible for providing a variety and range from routine to complex administrative, clerical and online duties, including oral and written communications, business contacts, calendar, meetings, travel arrangements, media, publicity and special projects. The Executive Assistant receives general direction from the Chairman, and interacts with other memebrs of the mother companies as directed by the Chairman. The Executive Assistant must understand the responsibilities, needs and priorities of the Chairman, whilst maintaining a high level of confidentiality.
The Executive Assistant must be creative, proactive, resourceful and enjoy working. The ideal individual will have the ability to exercise good judgment in a variety of situations and the ability to maintain a realistic balance among multiple priorities. The Executive Assistant will have the ability to work independently on projects, from conception to completion, and must be able to work under pressure at times to handle a wide variety of activities and confidential matters with discretion.
Key Tasks and Responsibilities:
This statement of duties is for purpose of identifying this position but it is not limited to
• Completes a broad variety of administrative tasks for the Founder including: managing his extensive calendar, sorting and filtering requests for the Founder's time while ensuring strategic priorities are met in a timely manner; completing expense reports; composing and preparing correspondence that is sometimes confidential; arranging complex and detailed agendas, and compiling documents for travel-related meetings.
• Planning conference calls and meetings, including the logistical arrangements for multiple domestic and international conference calls and meetings.
• Identifying the need for and assisting in the preparation of agenda materials for meetings which the Founder attends.
• Plans, coordinates and ensures the Founder's schedule is followed and respected. Provides "gatekeeper" and "gateway" role, creating win-win situations for direct access to the Founder's time.
• Communicates directly, and on behalf of the Founder, with other CEOs, community partners, elected officials, external constituency on matters related to the office of the Founder or programmatic initiatives of the organization.
• Provides a bridge of communication between the office of the Founder and the world, demonstrating leadership to maintain credibility and trust.
• Works closely with the Founder to keep him informed of upcoming commitments and responsibilities, following up appropriately.
• Successfully completes critical aspects of deliverables with a hands-on approach, including drafting acknowledgement letters, personal correspondence, and other tasks that facilitate the Founder's ability to effectively and continually lead.
• Prioritizes conflicting needs, handles matters expeditiously, proactively, and follows-through on projects to successful completion, often with deadline pressures.
Desired Skills & Experience:
• Bachelor's degree
• 5+ years experience supporting at the executive level
• Ability to travel globally with or on behalf of the Founder when necessary
• Excellent calendar management skills, including the coordination of complex executive meetings
• Experience drafting written correspondence at the executive level
• Support experience in a non-profit environment
• Experience scheduling travel arrangements for executive management level
• Experience assisting management with the creation of PowerPoint presentations
• Must be extremely articulate and poised on the telephone
• Strong knowledge of MS Office, including Word, Excel, PowerPoint and Outlook
• Experience successfully creating and/or modifying processes
Job Competencies: Attention to Detail Attitude Toward Others , Emotional Control, Empathetic Outlook, Excellent written and verbal communication, Flexibility, Following Directions, Initiative Meeting Standards, Multitasking, Personal Accountability, Project / Task and Goals Focus , Respect for Policies and a Team Player
Behavioral Competencies
Adaptable Organized Workplace
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