Job Title: CD Admin Manager
Job Number: 1300062K
Job Location: Lagos
Ogranisation: Unilever Nigeria Plc
Schedule: Full-time
Primary Location: Nigeria- State-Lagos-Oregun – Head Office
Shift: Day Job
Job: Customer Development
Travel: No
Description:
Business Context and Main Challenges of the Job
• Operates in an evolving macro-economic environment both local and international.
• Company objectives for level and quality of service.
• Ability to remain calm under pressure.
• Relates with various functions and at all levels within and outside Unilever.
• Proactively manages the assigned executive's diary, and seamlessly plan his/her itinerary, schedule and meetings.
• All regional admin assistant reports to him/her
Main Accountabilities:
• Manage the day-to-day administration of the entire CD function and Executive's office and diary o Develop and maintain an effective & efficient documentation and filing (electronic and hard) process o Efficiently organise bookings, planning itineraries, and acting host for official guests to the Executive's office and the entire CD function o Manage agendas of meetings, produce memos of such for review and proactively follow up on actions o Manage sensitive matters and information regarding peculiar issues within the function o Cross-examine documents for the CD function to ensure quality control and compliance to policies o Organize the Executive's internal and external designated correspondence o Liaise with Managers and other functional heads as necessary o Collate daily, weekly and monthly activity reports as required from for the Executive's review o Coordinate/render general administrative services in the function e.g. archiving, ensuring seamless provision of utilities and supplies (stationery etc), reporting of defects, etc. o Process all requisitions for the Executive's office such as Internationa Assignment related expense claims
• Respond to queries and requests on non-technical issues and escalate to the Executive where necessary
• Ensure & coordinate relevant & adequate logistics for the CD function and other events connected to the function
• Make efficient travel arrangements as required for the Executive's office.
• Takes care of operational issues from regional offices by solving them in a professional manner
Key Skills:
• Exploitation of Information Technology – proficiency in MS Office applications (Word, Excel, PowerPoint, Outlook(calendar management in particular across different time zones)
• General office administration – setting up live meetings, tele and video conferencing etc.
Relevant experience:
• University graduate
• Two – three years experience in an administrative capacity in a reputable company
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