Job Title: Finance and Administrative Associate (Opened To Nigerian Nationals Only)
Job ID: 36400
Job Location: Abuja, NIGERIA
Organisation: United Nations Development Programme – UNDP Nigeria
Type of Contract: Service Contract
Post Level: SB-3
Languages Required: English
Duration of Initial Contract: Initial duration of one year
Background: This position is located in the United Nations Office on Drugs and Crime (UNODC) Country Office in Abuja Nigeria (CONIG). The incumbent will be responsible for providing operational and administrative support to the project. S/he will be responsible for organizing travels, supporting organization of events, organizing workshops, preparing documents for dissemination, and providing secretarial support for the project. S/he will also provide support in all financial aspects of the project, as shall be deemed expedient. The incumbent will work under the direct supervision of the Project Finance Officer, and the guidance of the Project Coordinator, and assist the staff of the Core Project Unit.
Duties and Responsibilities:
• Provide financial support to the project, including assisting in preparing budgets and financial reports
• Undertake finance business process mapping and ensure proper accounting for project expenditures
• Adapt and implement processes and procedures to ensure full compliance with UN, UNODC and UNDP rules, regulations, financial records, reports, audit requirements, and internal controls
• Ensure effective and efficient administration of budget and functioning of the optimal cost-recovery system
• Ensure proper cash management, including assistance to the Finance Officer in managing and disbursing project related cash
• Process payment requests and documents in a timely manner for execution
• Assist in the preparation, monitoring, and management of technical contracts for the provision of goods and services
• Initiate activities leading to procurement, maintenance,monitoring and disposal of items
• Assist in ensuring that internal control systems are observed and all relevant records and files are maintained
• Carry out various administrative tasks in support of the project, including managing correspondence, keeping appointments, arranging various meetings, ordering for supplies, and other related tasks
• Assist in implementation of project activities, such as workshops, meetings, press events, and training including liaison with counterpart agencies, at appropriate levels, to ensure cooperation/coordination of project activities and alert supervisors on problems and opportunities arising during project implementation
• Assist in preparing Receipt and Inspection (R & I) reports for submission to relevant procurement units and auditing missions
• Review, prepare, and defend requests to the committee on contracts (CC) as may be required
• Undertake asset management and inventory
• Assists with human resource management functions, including initiating engagement processes, such as monitoring, reviewing and following-up on actions related to the engagement of consultants, project personnel, facilitators, interns, volunteers and other key individuals. In this connection, provide assistance and guidance to project personnel with respect to administrative procedures, processes, and practices
• Perform other related tasks, as required
Education:
• Secondary Education, with specialized certification in Accounting and Finance. University Degree in Finance, Business or Public Administration desirable, but it is not a requirement.
Experience:
• A minimum of 6 years of progressive experience in finance, administration, budget preparation, budget monitoring and analysis are required.
• Experience in UN/UNDP financial procedures is an asset. Experience in the usage of computers and office software packages (MS Word, Excel, Access, Power Point, MS Publisher, etc) is also required.
• Experience in ATLAS, FOML and ProFi systems will be considered a plus.
• Experience of IPSAS and/or IFRS an asset. Knowledge of European Union financial procedures an advantage.
Other Skills:
• Up-to-date knowledge and practical experience of auditing approaches and practices, especially of public or international institutions is desirable.
Language Requirements:
• English and French are the working languages of the United Nations Secretariat.
• Fluency in English, with excellent drafting skills, is essential.
• Knowledge of other main languages in Nigeria would be an advantage
The UN is committed to achieving workforce diversity in terms of gender, nationality and culture. Individuals from minority groups, indigenous groups and persons with disabilities are equally encouraged to apply. All applications will be treated with the strictest confidence.
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