Job Title: State Finance Officer
Location: Northern States, Nigeria
Department: The Education Programme, targeted States, with periodic visits to Abuja.
Reporting to: State Team Leader and Programme Deputy Finance Manager
Grade: C
Organisation: Cambridge Education Limited (A trading name of Mott MacDonald Limited)
Purpose: To take day-to-day responsibility for managing finances at State
Job Profile:
• The Programme is a six-year UK government funded programme designed to provide strategic technical assistance at Federal level in up to 6 Lead States on teachers' skills improvement.
• It aims ultimately at improving student learning.
• The State Finance Officer will be responsible for the day-to-day management of finances within the State in accordance with Cambridge Education'systems and procedures and consistent with the client's requirements.
• The State Finance Officer will receive an induction in Abuja to ensure that s/he is fully conversant with Cambridge Education (CE) systems and procedures.
Accountabilities:
• Work in accordance with the project accounting handbook to administer programme funds at State level;
• In consultation with the State Team Leader and the Deputy Finance Manager, produce regular rolling quarterly and monthly forecasts and submit monthly site returns to the Finance Manager in Abuja to feed into the monthly reconciliation and invoicing processes;
• Maintain up-to-date project accounts on the system to ensure that timely, accurate and appropriate information is available to the programme management team;
• Liaise with administrative and technical teams to ensure accurate forecasting and prompt disbursal and reconciliation of expenditure;
• Supervise preparation of all payment vouchers, journal vouchers and cheques and ensure the timely settlement of all undisputed sub-contractor invoices;
• Monitor expenditure and advise the State Team Leader and Programme Deputy Finance Manager of potential issues with regards to forecasting, disbursement or accounting;
• Maintain a petty cash register and supervise the imprest accounts for State based staff;
• Support the administrative team to reconcile timesheet and timely submission to Abuja
• Establish good and considerate working relationships with all staff within the programme, demonstrating respect for their own roles and responsibilities.
Note: This job description reflects the present requirements of the post. As duties and responsibilities change and develop the job description will be reviewed and be subject to amendment in consultation with the post holder.
Extent of authority: Supporting the State Team Leader and, the Finance Assistant and Deputy Programme Finance Manager in Abuja, the post holder will be responsible for assisting with all financial management within the State and will therefore be responsible for supervising other staff in this regard.
Special relationships and contacts: Establish and maintain good working relationships with all programme staff at State level and in the Abuja head office.
Essential competencies/skills:
• Excellent financial management/ accountancy skills;
• Good IT skills and confidence/proficiency in all Microsoft packages, and the ability to master CE in-house financial management system, FiFi;
• Attention to detail and accuracy;
• Ability to think ahead and produce accurate;
• Willingness to be flexible and respond in a timely manner to support colleagues in Abuja head office and State Offices when the need requires;
• May undertake periodic travel to Abujafor financial team meetings.
Required academic/professional qualifications, training and experience:
• Educated to degree standard or equivalent;
• Relevant professional qualification (i.e. ACCA, CIM, etc.) is an added advantage;
• Previous experience working in a large donor funded programme;
• Ability to work as a member of a team.
The Northern States positions are expected to be in northern Nigeria with teams based in some or all of these states: Sokoto, Bauchi, Zamfara, Kaduna, Kano, Katsina, Jigawa, Kebbi, Niger and/or Yobe.
How to Apply:
Applications for these positions should be made using a CV of no more than 3 sides of A4 (in a standard CV format) including at least two references, as well as a cover letter (max 1 side A4) stating the position of interest and your suitability for the role.
The closing date is 5pm Friday 12 April 2013.
Short listing will be completed by Thursday 18 April 2013. Successful candidates will be notified by 22 April and 13 May 2013 (depending on post applied for), and may be invited to attend interviews and practical assessments. If you have not received a response to your application by Friday 14 May 2013, please assume your application was unsuccessful this time, as unfortunately we do not have the capacity to individually notify unsuccessful candidates. Cambridge Education retains the right to appoint any or no candidates.
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