Job Title: Assistant Admin Officer
Location: Institute's Headquarters, Ibadan
Employer: International Institute of Tropical Agriculture (IITA)
Position/Responsibilities: The Administrative Assistants will work as members of the SARD-SC project team in Nigeria.
Primary Duties:
• Provide secretarial and administrative support to the Scientists and other member of staff.
• Prepare documents using the Microsoft Office (Word, Excel, PowerPoint, etc)
• File management and handling of administrative issues.
• Keep records of support staff and other schedules of scientists records using appropriate record-handling methodology
• Liaise with other units in order to perform assigned tasks and to ensure that objectives and set goals are achieved
• Perform general office administrative duties
• Handle incoming mail, collection, distribution as well as mailing as directed
• Assist in organizing meetings
• Organize and maintain archive for each scientist and his team
• Maintain records of casual and consultant contracts, expense claims and work schedule
• Prepare and assist in material procurement and track purchase orders as requested
• Manage general office assets including requisition, storage and distribution of stationery items Manage scientists schedules (travels, leave-days, etc) and assist with meetings and training logistics
• Prepare Oracle Requests (Travel Authorizations, work-orders etc) and follow up to logical end.
• Manage scientists schedules (travels, leave-days, etc) and assist with meetings and training logistics
• Attend to telephone calls and e-mail corresponded as directed
• Perform any other duties as assigned by the scientist to whom support is being provided
Qualification, Experience and Skills:
• B.Sc /HND in Management or Business administration from a reputable
• Minimum experience of 3 years in a similar position
• Basic knowledge of Accounting.
• Good organization and planning skills with effective time management skills.
• Ability to perform multiple tasks and work under pressure
• Excellent computer skills – Microsoft Office packages.
• Knowledge of immigration and visa procedures
• Knowledge of work processes in international organizations
• Excellent communication skills
• Ability to work in a multi-cultural setting
• Team player
General information: Initial appointment is for two years. Subsequent renewal of the contract will be decided based on research outputs and productivity, and continued need for the position.
Remuneration: We offer highly competitive salary with equally attractive fringe benefits and excellent working conditions in a pleasant campus environment.
Method of Application:
Interested applicants should forward their applications with detailed curriculum vitae, the names and e-mail addresses of three professional referees which must include either the Head of applicant's current or previous organization or applicant's direct Supervisor/Superior officer at work. Evidence of current remuneration package and photocopies of credentials, to IITA website.
Please complete our online application form using the link below.
Closing Date: 28th May 2013.
IITA is an equal opportunity employer and particularly welcomes applications from female candidates.
Please note that only short-listed candidates will be contacted.
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