Job Title: Corper / Fresh Graduate
Location: Nigeria (Lagos, Ogun and Ibadan)
Employer: Swiftline Concept
Job Descriptions:
1. Recruitment & selection
•Prepare and place all internal and external advertisements for recruitment.
•Receive applications, record in HR Database and send acknowledgement letters to candidates who have applied for positions.
•Arrange interviews in accordance with panel member's availability.
•Where HR is participating in interviews, organise interview space and set up the room for interviews.
•Prepare and send out successful and unsuccessful letters to candidates.
•Prepare all new contracts and employment package, follow up with interviewers on commencement formalities eg police checks, drivers' licence...
2. Training & development
•Assist with the arrangements for organisational training.
•Collect incoming publications for training courses and investigate other training opportunities for staff.
•Book all training courses for employees.
•Record all training completed by employees in the HR Database.
3. Human resources database and personnel files
•Maintain the HR Data Base and regularly update the personnel information.
•Maintain personnel filing system.
•Provide Reports as required, and prepare reminder letters in relation to overdue Certificates eg First Aid, Police clearance, drivers' license.
4. Workers' compensation & safety
•Ensure all Workers' Compensation claims documentation is completed and provided to insurer.
•Liaise with Insurer and Payroll about Workers Compensation Claims as required.
5. Appraisal management
•To assist with the administrative duties of the appraisal and salary review process
6. Administration
•Maintain and update personnel records for staff (paper and electronic)
•Record leave and staff changes
•Update the Staff Handbook as and when requested by the HR Manager
•Update the Managers' Handbook as and when requested by the HR Manager
•Update the Matrix and any web pages
•Arranging meetings
•Arrange travel for the HR team
•Keep filing up to date
•Scan paperwork for electronic filing
•Produce reports from the personnel database
7. Others
•Maintain routine correspondence and draft appropriate responses.
•Provide response to general HR enquiries verbal or written.
•Assist the HR Manager with research and other special projects.
•Take an active role in creating a safe and healthy work environment
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