Job Title: Bilingual Secretary
Employer: ECOWAS Commission – Nigeria
NB: This vacancy is a locally recruited position which means that candidates applying for this position must be legally resident in the Member State of the duty station at the time of application.
Department: Trade, Customs, Industry and Free Movement of Persons
Directorate: Free Movement & Tourism
Grade: G5
Annual Salary: USD 19,388 – USD 25,781
Supervisor: ECOWAS-Spain Fund Coordinator
Reference: ECW-COMM/REC/FMT-G/001/2013
Duration: Two (2) years
Duty Station: Abuja, Nigeria
Duties and Responsibilities:
Under the direct supervision of the Head of the ECOWAS/Spanish Fund Management Unit, the Secretary will:
• Assist the Members of the Fund Management Unit in managing the day to day work;
• Provide general administrative and secretarial assistance;
• Ensure a smooth daily operation of the section in the overall activities of the Delegation.
• Maintain project-related correspondence and progress, technical reports and other documents (computerized database of projects).
• Assist in the creation, maintaining and ensuring the filling system for the Unit and maintain updated archives.
• Maintain records and also monitor the inflow outflow of invoices, claims, advances, tender documents and any other documents related to the Fund.
• Manage the e-mail of the Unit and ensure that e-mail is distributed appropriately.
• Do research and look for the necessary information from archives and internet whenever needed, and requested by the Unit Members.
• Provide assistance for workshops / Seminars / Meetings and Trainings arranged and conducted by the Unit.
• Others ad-hoc professional duties of a Similar nature in accordance with the needs of the staff and the Unit.
• Any other duties as may be assigned by the Supervisor
Qualifications/Experience/Skills:
Qualifications;
• Minimum of an Ordinary National Diploma or its equivalent in Bilingual Secretarial studies in two of the three official languages of the Community, namely: English, French and Portuguese;
• A good working knowledge of the third language would be an advantage
Experience/Competence;
• Minimum of six years post qualification professional experience;
• Good oral and written communication in two of the official languages of the Community;
• Excellent organizational and administrative skills;
• Preparation of drafts and final documents from handwritten, typewritten, voice-recording and dictation sources;
• Dictation of documents at a speed of 120 WPM in the first language;
• Typing documents at a speed of 60/50 wpm;
• Word processing;
• Good knowledge of Microsoft Office tools;
• Ability to work under pressure, keeping within deadlines
• Capacity to work in an international environment
Age: Candidates must not be over fifty (50) years of age at the point of recruitment
Language: The candidate must be bilingual in two of the official languages of ECOWAS namely, English, French and Portuguese. Working knowledge of another language will be an advantage.
How to Apply:
Applicants may use the application form to apply for several positions if they have the skills needed to apply.
Interested candidates should download the application form (http://s.jobnavy.com/ECOWAS-Job), fill it and send it together with their CV as an email attachment to the following email address: applications@ecowas.int
Closing Date: 13 June 2013
NB: PLEASE DO NOT ATTACH YOUR CERTIFICATES TO THE APPLICATION EMAIL.
ANY APPLICATION RECEIVED AFTER THE VACANCY CLOSING DATE WILL NOT BE CONSIDERED.
Apply to this job (http://www.jobnavy.com/job/18299/bilingual-secretary-job-at-ecowas-commission-nigeria/)