Job Title: Personal Assistant To Managing Director
Location: Lagos, Nigeria
Employer: Arik Air Limited
Job Summary: Work closely with the Managing Director, on his daily activities.
Job Description:
• Manage and maintain the MCYs diary and email account.
• Filter emails, highlight urgent correspondence and print attachments.
• Ensure busy diary commitments, papers, and travel arrangements are managed effectively including producing a daily folder with diary, necessary papers, etc. and troubleshooting problems.
• Conduct weekly diary meetings with the MD to discuss upcoming engagements, invitations and other requests.
• Schedule on behalf of the MD meetings between him and his direct reports and the committees and groups to which he is a men-iber.
• Coordinate travel and accommodation requirements in connection with others and ensure arrangements in place for the MD match his requirements.
• Filter general information, queries, phone calls and invitations to the MD by redirecting or taking forward such contact as appropriate.
• Manage the process of calling for briefing on behalfof the MD from start to finish ensuring that he is fully prepared for all engagements.
• Keep and maintain an accurate record of papers and electronic correspondence on behalf of the MD.
• Prepare correspondence on behalf of the MD, including the drafting of general replies.
• Minute general meetings as required and complete research on behalf of the MD.
• Keep and retrieve files.
• Ensure guests meeting with the MD are well taken care of.
• Provide a service that is in line with the MD's work habits and preferences
Required skill set & Qualification:
•Must possess at least a EINID in Secretarial Admnistration/Secretarial Studies/Mass
•Communication/ any relevant degree
•Membership of Chartered Institute of Administration or Association of Personal Assistants.
•At least Five (5) years relevant work experience
•Proficiency in French, German or Portuguese language will be added advantage.
Experience:
•Demonstrable experience in an administration/executive assistant/PA role in a highly pressurized environment requiring tact, judgment and discretion in handling internal and external contacts (essential).
•Experience of diary management/researching and booking of travel and accommodation (essential).
•Experience of successfully working with senior management (essential),
•Public sector experience, for example, in a minister's private office would be an advantage (desirable).
•Must be proficient with the keyboard and IT applications (this may be tested during dir selection process).
•Expert level in the use of Outlook.
•Intermediate level in the use of Word, Excel and PowerPoint.
•Excellent oral and written communication skills and ability to professionally represent the CEO's office.
•Ability to work under pressure and be flexible as part of a small team.
•Attention to detail and deadlines.
•Ability to filter information and assess priorities.
How to Apply:
Interested applicants should send their applications and detailed CV.
Deadline: 20th June, 2013.
Please note that only candidates that meet the above requirements will be considered for this position.
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