Job Title: Senior Office Manager
Employer: Emel group – Nigeria
Job Description:
1. BASIC FUNCTION DESCRIPTION
• The Office Manager is responsible for organizing and coordinating office operations and procedures in order to ensure organizational effectiveness and efficiency.
• Responsible for supervising office staff and maintaining office records.
• Devote all his working time to EMEL's activities.
2. ORGANIZATIONAL RELATIONSHIP
• To demonstrate the ability to interact and cooperate with all department employees.
• To build trust, value others, communicate effectively, drive execution, foster innovation, focus on delivery, collaborate with others, solve problems creatively and demonstrate high integrity.
• Maintain professional internal relationships that meet company core values.
A. Inside the organisation
• Direct supervision received: HOD.
• Direct supervision exercised: Office staff
B. Outside the organization
• Regular joint customer meetings with the sales team.
3. RESPONSIBILITIES
• Maintain office services *Design and implement office policies *establish standard and procedures *Organize office operations & procedures *Supervise office staff *Control correspondences *Review and approve supply requisitions *Liaise with other agencies, organizations and groups *Maintain office equipment *Monitor office expenses and stay within the assigned budget
• Supervise office staff *Assign and monitor clerical and secretarial functions *Recruit, select and maintain office staff *Orient and train employees *Provide on the job and other training opportunities *Supervise staff *Evaluate staff performance *Coaching and disciplining staff
• Maintain office records *Design filing systems *Ensure filing systems are maintained and up to date *Define procedures for record retention *Ensure protection and security of files and records *Ensure effective transfer of files and records *Transfer and dispose records according to retention schedules and policies *Ensure personnel files are up to date and secure
• Maintain office efficiency *Plan and implement office systems, layout and equipment procurement. *Determine stock levels, maintain and replenish inventory *Anticipate needed supplies *Verify receipt of supply
• Perform other related duties as required
4. PROFESSIONALISM-TRAINING-EVALUATION
• Make available training requirement needs to improve self development in view of professional contribution to the company.
• Participate in training programs as suggested by the company and preparing a brief evaluation report.
• Participate actively in the Job evaluations organised by direct supervisor.
5. CORPORATE PROCEDURES, PLANNING AND REPORTING:
• Respect Company's Corporate Policies, procedures and ethics.
• Provide management and Direct Supervisor proper, timely activity reports and updated weekly information of planned activities.
• Prepare specific report when requested.
Desired Skills & Experience
KNOWLEDGE, SKILLS AND ABILITIES
We are looking for a senior, mature and experienced Office and Administrations Manager with a minimum of 7-8 years of experience in a similar position preferably within a sales and marketing environment.
Knowledge:
The candidate must have proficient knowledge in the following areas:
• Knowledge of office administration
• Knowledge of human resource management and supervision
• Ability to maintain a high level of accuracy in preparing and entering information
The candidate must demonstrate following skills:
• Excellent interpersonal skills
• Team building skills
• Analytical and problem solving skills
• Decision making skills
• Effective verbal and listening skills
• Attention to detail and high level of accuracy
• Very effective organizational skills
• Effective written communication skills
• Computer skills including the spread sheet and word processing and presentation programs at a high proficient level
• Stress Management skills
• Time management skills
PERSONAL ATTRIBUTES
The incumbent must maintain strict confidentiality in performing the duties of the Office Manager. The incumbent must also demonstrate the following personal attributes:
• Be honest and trustworthy
• Be respectful
• Possess cultural awareness and sensitivity
• Be flexible
• Demonstrate sound work ethics
Type: Full-time
Experience: Mid-Senior level
Functions: Customer Service, Human Resources, Management
Industries: Import and Export
Job ID: 6160587
Apply to this job (http://www.jobnavy.com/job/19961/senior-office-manager-job-at-emel-group/)