Job Title: Administrative Assistant, Global Fund
Employer: Catholic Relief Services (CRS)
Band: Band C-1
Reports to: Program Manager, GE
Location: Ebonyi and Enugu states, Nigeria
Job Responsibilities:
• Maintain up to date inventory of all commodities and supplies in a moving balance format.
• Responsible for receiving procured items in collaboration with the procurement officer in Abuja.
• Physically mark all equipment recorded in the equipment inventory register.
• Assist when needed in the preparation of car/travel routes.
• Ensure the smooth day-to-day office management including general office cleanliness, arrangement and organization
• Supervise the cleaning staff.
• Order stationary and maintain the office store.
• Photocopying of office documents, binding, laminating etc.
• Take minutes of meetings and distribute minutes accordingly.
• Undertake other appropriate duties as required for the efficient operation of the office.
• Maintain a log of equipment breakdowns.
• Ensure a safe and efficient operation of the CRS field vehicle.
• Ensure the driver's monthly schedule and trip plan are published and updated regularly.
• Maintain adequate vehicle logs to determine mileage, vehicle history and maintenance requirements of each vehicle.
Qualifications and Skills:
• Minimum of a university degree.
• Minimum of 2 years work experience in administrative support.
• Demonstrated willingness to work in a team.
• Demonstrated initiative and problem solving skills.
• Willingness and ability to travel up to 20% of the time.
• Previous experience of working with in an international non-governmental organization is an advantage.
• Strong knowledge of Microsoft Office applications (MS Word and Excel) and computers in general
• Fluency in written and spoken English.
How to Apply:
Interested applicants should download the CRS job application form using this link (https://dl.dropboxusercontent.com/u/2618253/CRS-Application-Form.doc) and send with a detailed CV as attached MS Word documents to olajumoke.ogunjuyigbe@crs.org
Applicants must explicitly state the position applied for in the CRS application form and in the subject of their email e.g. Driver – Enugu.
Only applications sent in the required format will be considered and only short-listed candidates will be contacted.
Deadline: Wednesday, 7th August, 2013
Apply to this job (http://www.jobnavy.com/job/21752/administrative-assistant-global-fund-job-at-catholic-relief-services-nigeria/)