Job Title: Administrative Assistant
Location: Lagos, Nigeria
Recruiter: Princhivae Group
Basic Function: The Administrative Assistant will be responsible for the provision of administrative and logistical support services to the ENTIRE ORGANISATION.
Duties and responsibilities:
• Notify Company partners and relevant stakeholders of upcoming meetings as requested by the office through emails or phone calls.
• Arrange travel logistics for company staff, consultants and training participants including hotel reservations and where required, arranging airport and hotel pick-ups.
• Serve as point of contact for logistical and administrative needs in the office.
• Make catering arrangements for meetings and reserve accommodation for participants where necessary.
• Coordinate staff meetings, set up conference rooms and meeting room, ordering and setting up audio-visual equipment and agendas, take minutes of meetings and write reports as requested, file records of all meetings.
• Coordinates all administrative and secretarial support services for the company (as relevant).
• Records minutes of staff meetings and circulates same amongst the staff and meeting attendees
• Assists with production of presentation materials for staff members.
• Perform office equipment tasks such as making needed arrangement for services for telephone and e-mail, obtaining quotations for required services, arranging for repairs of office equipment.
• Collate and file quarterly, monthly and weekly reports
• Collate and harmonize quarterly and monthly work plans
• Make travel arrangements as requested by the Company's staff and facilitate retirement of trips by staff
• Order/pick up supplies for the Office.
• Coordinate interviews and facilitate reimbursement of transportation for participants
• Tracking of Company's work plans and activities
• Support trainings to give administrative support
• Performs any other duties as assigned.
Knowledge, skills and abilities:
• Knowledge of general office practices and administrative procedures.
• Report to supervisor on variances and status on regular basis.
• Resourceful in gathering and providing information.
• Ability to develop and manage an office schedule
• Knowledge of budget preparation and monitoring.
• Excellent written, oral, interpersonal and organization skills.
• Ability to work well with others and to develop and maintain compatibility among project staff, subcontractors and recipients of assistance.
• Excellent computer skills, including knowledge of Microsoft office products.
• Typing skills.
Qualifications and requirements:
• OND/HND/BSC in Accounting, Finance or Business administration
• Experience with administrative and secretarial skills
How to Apply:
Interested candidates should apply online or to princhivaegroup@gmail.com.
Application Closing Date: 31st August, 2013.
Apply to this job (http://www.jobnavy.com/job/22279/administrative-assistant-job-at-princhivae-group/)