Job Title: Personal Assistant / P.A to the MD
Location: Lagos, Nigeria
Employer: Kedari Capital Limited
Department/Unit: MD's Office
Position Code: To be Assigned
Number of subordinates: None Org. Level: To be Assigned
Reports To: Managing Director
Legal & Corporate Services: Managing Director
Job Profile: Organisation Development, HR
Discretionary Space Job Profile: Organisation Development, HR
Mission/ Core purpose of the Job: To provide an efficient and responsive administrative, organisational, and logistics support to the Managing Director, helping him to manage and prioritise his time.
Key Performance Areas: Core, essential responsibilities / outputs of the position (KPA's)
Task Complexity:
• Manage and maintain the MD's diary and email account.
• Attend to all mails, highlight urgent correspondence and print relevant ones where required.
• Ensure busy diary commitments, papers, and travel arrangements are managed effectively including producing a daily folder with diary, necessary papers, etc. and troubleshooting problems.
• Conduct weekly diary meetings with the MD to discuss upcoming engagements, invitations and other requests.
• Schedule on behalf of the MD meetings between him and his direct reports and the committees and groups to which he is a member.
• Coordinate travel and accommodation requirements in connection with others and ensure arrangements are in place for the MD to meet his itireneraries his requirements.
• Attend to general information, queries, phone calls and invitations to the CEO by redirecting or taking forward such contact as appropriate.
• Manage the process of calling for briefing on behalf of the MD from start to finish ensuring that he is fully prepared for all engagements.
• Keep and maintain an accurate record of papers and electronic correspondence on his behalf
• Prepare correspondence on behalf of the MD.
• Take and keep minutes of general meetings as required on behalf of the MD.
• Keep and retrieve files.
• Ensure guests meeting with the MD are well taken care of.
• Provide a service that is in line with the MD's work habits and preferences
Independent thought and judgment:
• Personal initiative
• Ability to think ahead and anticipate needs before they arise
Authorities: As per delegation of authority
Minimum Requirements:
Qualification:
• A Bachelor degree in any field
• Professional certificate/training is an added advantage
• 2-3 years experience
• Prior experience in a similar position will be an advantage
Experience:
• Demonstrable experience in an administration/executive assistant/PA role in a highly productive environment requiring tact, judgment and discretion in handling internal and external contacts.
• Experience of diary management/researching and booking of travel and accommodation
• Experience of successfully working with senior management
• Must be proficient with the keyboard and IT applications
• Expert level in the use of Outlook.
• Intermediate level in the use of Word, Excel and PowerPoint
Competencies:
Job Specific Competencies (Skills/ Knowledge/ Attributes):
• Ability to work under pressure and be flexible as part of a small team.
• Attention to detail and deadlines.
• Ability to filter information and assess priorities
• Ability to think ahead and anticipate needs before they arise.
• Ability to exercise discretion in dealing with confidential or sensitive matters.
• Abilit to listen well and analyse issues
• Confident and able to work on own initiative and with limited supervision
Quality Standards:
• Excel in performance standards and meet all expectations
• Maintain standards on maintenance and cleaning
If you think that you are suitable, please send your CV.
Apply to this job (http://www.jobnavy.com/job/23568/personal-assistant-job-at-kedari-capital-limited/)