Job Title: Executive Secretary (2-year renewable contract)
Employer: International Institute of Tropical Agriculture (IITA)
The International Institute of Tropical Agriculture seeks suitable candidates for the position of Executive Secretary at the Institute's Headquarters in Ibadan.
Duties:
Successful candidate will among other things perform the following duties:
• Provide administrative and logistic support to the Unit;
• Assist in preparation of administrative reports;
• Type project reports, letter and other document which may be confidential in nature
• Handle incoming mail, collection, distribution as well as mailing as directed
• Maintain effective filing/documentation system for the unit and also retrieve information and data;
• Arrange appointments and meeting for scientists;
• Coordinate and implement office procedures, manage office equipment and other resources including maintenance of stationeries stock;
• Prepare and assist in material procurement and track purchase orders as requested
• Manage scientists schedules and assist with meetings and training logistics
• Receive visitors to units in a courteous manner
• Answer telephone and direct request to the right unit and staff
• Respond to e-mail request as directed
• Perform any other duty assigned by the supervisor
Educational, Experience and Other Requirements: BSc/HND Secretarial Studies or related fields plus at least three (3) years working experience in a reputable institution.
The ideal candidate must:
• Have good communication skills and be honest;
• Be able to follow instructions and work independently where necessary;
• Be available to work outside office hours, weekends and holidays.
Remuneration: We offer highly competitive salary with equally attractive fringe benefits and excellent working conditions in a pleasant campus environment.
Method of application:
Interested applicants should forward their applications with detailed curriculum vitae saved with their names in Microsoft word format to IITA website. The application must include the names and e-mail addresses of three professional referees which must include either the Head of applicant's current or previous organization or applicant's direct Supervisor/Superior officer at work and evidence of current remuneration package.
Closing Date: 17th September, 2013
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