Job Title: Executive Secretary
Location: Lagos, Nigeria
Recruiter: Fosad Consulting Ltd
Our client is a leading research based institute in the financial sector funded by one of the most recognized organizations in the world. They are currently sourcing for a professional to fill an Executive Secretary role.
JOB DESCRIPTION: The Executive Secretary will provide administrative, logistical and operational support to the office of the CEO.
Responsibilities:
• Request and receive daily and weekly outputs achieved from all members of staff
• Provide logistical support as needed for the CEO's guests
• Maintain operational processes and procedures that will enable efficient administration of the Office of the CEO, including secure filing systems for the retention and speedy retrieval of information
• Receive phone calls for the Office of the CEO and direct as appropriate
• Support the CEO's Executive Assistant to efficiently organise internal and external meetings for the CEO
• Support the CEO's Executive Assistant as requested to organise the CEO's official calendar and proof-reading all reports before final publication or external dissemination.
• Support the CEO's Executive Assistant in arranging all travel arrangements (within Nigeria and abroad) for the CEO including accommodation reservations and arranging transportation
• Perform routine clerical functions, such as maintaining supplies for the Office of the CEO, photocopying, faxing and filing for the CEO
• On a quarterly basis, type the market review section of the quarterly report, for review by the CEO's Executive Assistant. Ensure that there are no grammatical or typographical errors
• Type any documentation as directed by the CEO or the CEO's Executive Assistant
• Any other professional tasks as may be assigned by the CEO or the CEO's Executive Assistant
QUALIFICATIONS:
• Bachelor's degree in English, Social Sciences, Marketing or such related field from a reputable Institution
• Secretarial / Chartered Secretarial certification is advantageous
• Experience of taking minutes of meetings.
• Prior legal or para-legal experience is ideal
• Demonstrable experience of working as a Secretary at Executive Board level, supporting a senior Director or Chief Executive Officer. A minimum of 4 years would be considered
• Project management experience
• Prior experience in a structured corporate environment is essential
• Exposure to Standard Operating Procedures is advantageous
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