Job Title: Personal Assistant
Locations: Lagos, Nigeria
Employer: Seplat Petroleum Development Company Limited
Job description:
1. Office Management & Administration
• Deliver executive secretarial & administrative services to the Chief Operating Officer in a professional manner and on timely basis.
• Manage the C.O.O's diary to ensure efficient time management
• Organize and supervise all of the administrative activities that facilitate the smooth running of the office of the COO
• Maintaining databases of contacts
• Maintain and distribute staff weekly schedules
• Process documents for reviews and approval
• Perform general clerical duties to include but not limited to: photocopying, faxing, mailing, and filing.
2. Technical Administration
• Manage and control the Document Management System for the Operations team
• Manage delegated correspondence and/or email responses
• Put together team's Monthly Business Report
• Prepare the Operation's team's Quarterly Performance Review Report and other Periodic Reports
• Monitor deadlines on projects for the C.O.O.
• Assist with research and gathering of information relating to various projects.
• Update Production Display Data accurately and timely.
• Manage the Weekly Operational Weekend Duty Roster.
3. General Administration
• Schedule and coordinate meetings for the C.O.O (both internal & external).
• Schedule and coordinate meetings for the C.O.O's direct reports (both internal & external).
• Manage meetings: Agenda, Pre-reads, venue, facilities & logistics and refreshments etc
• Monitor close-out of actions for previous meeting and report as appropriate.
• Manage year planner for the operations teams' scheduled meetings
• Coordinate all travels (flights & logistics) for the C.O.O and his direct reports
• Desired Skills and Experience
• The basic degree required for the job is a First degree
• Professional skill level in use of the Microsoft Office Suite
• Effective oral and written communication
• Strong organizational skills
• Advanced level of computer literacy
• Time management
• Good understanding of scheduling, planning and execution
• Ability to work in a fast moving integrated team
• Problem solving
• Team player
• Goal oriented
• Eye on details.
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