Job Title: Office Secretary
Location: Lagos, Nigeria
Employer: Lagos-based Company
Job Summary: Responsible for the effective and efficient running of the office and ensures that the office is organized at all times.
Responsibilities:
The responsibilities for this office shall include but is not limited to the following:
• Compiling of all required correspondence, presentations and communication on behalf of the Managing Director
• Coordinate Managing Director's diary, screening of all his incoming calls and monitoring of incoming mails
• Trafficking of all in and outgoing paper work in the Managing Director's office and maintaining of a filing system
• Proactively using initiative to progress situations and seek information, particularly in the absence of Managing Director
• Establishment and maintenance of easily accessible customer data base
• In collaboration with Administration and Sales Department, organize local exhibitions, seminars, field days and conferences
• Coordinating all meetings of the Board, Shareholders and any other ad hoc meetings, and compiling various meeting packs, agendas and minutes of these meetings
• Facilitation of all meeting arrangements (e.g. catering, communications) to ensure smooth running of meetings
• Ensuring all statutory and regulatory filings and submissions are made within required deadlines, in coordination with Administration Department
• Accurate and efficient inventory management and control
Qualifications and Requirements:
• University degree or HND in Management, Administration or Secretarial Studies with a minimum of second class lower degree;
• 1-3 years experience
• Computer literate – SAP/, Microsoft Office Suites, PowerPoint, PDF etc
• Ability to use office equipments like scanners, printers, photocopiers,etc
• Ability to type fast, edit documents or pictures, take notes, etc
• Strong communication and people skills
• Well organized, meticulous and able to plan and prioritize activities
• Perform well under pressure and punctual
• Able to work as an integral member of a team as well as individually
• Applicants who reside within Oshodi – Isolo LGA, Ojo LGA and Amuwo Odofin LGA have an added advantage as the company is situated within this axis. Other applicants who decide to apply regardless of distance have to be aware that cost of transportation is not included in remuneration.
Deadline: 20th December, 2013.
Any application received after this date will not be processed.
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