Job Title: Management Analyst / Operations Analyst
Scheme: Junior Professional Officer's Programme (JPO-P)
Recruiter: Federal Ministry of Youth Development
State: ADAMAWA
Agency: UN WOMEN
Applicants are advised in their own interest not to give any form of gratification or inducement to any person or group of persons to assist them in the recruitment exercise.
Women and persons physically challenged are encouraged to apply. All applications will be treated with the strictest confidence.
GENERAL INFORMATION
Positions Level P-2
Unit of assignment: Directorate, Division of Management & Administration
Country and Duty Station: New York, USA
Duration of assignment: One Year Renewable based on satisfactory performance
Content and methodology of supervision:
As part of the UN Women JPO programme overall framework, the JPO will benefit from the following supervision modalities:
• Structured guidance provided by the supervisor, especially in the beginning of the assignment, with the purpose of gradually increasing the responsibilities of the JPO
• Establishment of a work plan, with clear key results
• Effective supervision through knowledge sharing and performance/development feedback throughout the assignment
• Easy access to the supervisor
• Participation in Unit/Team/Office meetings to ensure integration and operational effectiveness
• Guidance and advice in relation to learning and training opportunities within the field of expertise
• Completion of the yearly UN WomenResults and Competency Assessment (RCA)
• If more than one supervisor; clear agreement of the roles and responsibilities between the relevant parties
Duties, Responsibilities and Output expectations:
Under the supervision of the Director / Deputy Director, the incumbent will perform the following functions:
• Supports the directorate in its UN inter-agency work through coordination, collaboration, data collection, analysis, research, and report writing (High Committee Level on Management (e.g. HCLM), Joint Inspection Unit JIU, Executive Board, etc.);
• Supports the Deputy Director in reviewing, mapping, and revising business processes leading to increased levels of efficiency and effectiveness;
• Assist the directorate in draft reports, answering surveys and questionnaires required by the UN and member states;
• Designs, proposes, implements, analyses, and operates the Division's management reporting including periodic delivery of defined operational reports.
• Carries out data gathering, reporting and analysis (including budget) to facilitate management decision making;
• Prepares presentations and documents for management;
• Prepares briefing notes and coordinates contributions of the DMA to corporate initiatives and documents;
• Ensures efficient client-oriented communications through inter alia, the DMA Intranet site/ SharePoint etc.;
• Sound contributions to knowledge networks and communities of practice;
• Organize special briefings for the Director and Deputy Director;
• Participate in the preparation and detailed processing of substantive input/background materials required for the Director and Deputy Director;
• Respond to relevant substantive correspondence;
• Prepare aide memoires, memoranda and other substantive documents of a broad and complex nature, in coordination with other sections;
• Perform other duties as required;
Qualifications and Experience:
• Education: Master's Degree (ideally an MBA) or equivalent Advanced Degree in a related field of expertise
• Work Experience: A minimum of two years of relevant work experience in management, administration or operations.
• Age: Must not be more than 32 years on the date of application
• Language skill: Fluency in English language and ability to speak any UNDP official language is an added advantage.
• Information Technology skills, including word processing, database application (excel) presentation software (power point) and internet appreciation.
• An interest in adapting to varied physical environments; and a desire to work with people with different language, national and cultural backgrounds;
• Evidence of ability to think strategically, work independently and demonstrate a sense of self-assuredness.
• Respect for the UN principles of the United Nations Charter and the participating UN organization's mission statement
Core competences:
• Ethics and Values: Demonstrate and safeguard ethics and integrity
• Organizational Awareness: Demonstrate corporate knowledge and sound judgment
• Development and Innovation: Take charge of self-development and take initiative
• Work in teams: Demonstrate ability to work in a multicultural, multi ethnic environment and to maintain effective working relations with people of different national and cultural backgrounds.
• Communicating and Information Sharing: Facilitate and encourage open communication and strive for effective communication
• Self-management and Emotional Intelligence: Stay composed and positive even in difficult moments, handle tense situations with diplomacy and tact, and have a consistent behavior towards others
• Conflict Management: Surface conflicts and address them proactively acknowledging different feelings and views and directing energy towards a mutually acceptable solution.
• Continuous Learning and Knowledge Sharing: Encourage learning and sharing of knowledge
• Appropriate and Transparent Decision Making: Demonstrate informed and transparent decision making
Training and Learning
As part of the UN Women JPO programme overall framework, the JPO will benefit from the following training and learning opportunities:
• Participation in a two-week long UNDP Programme Policy and Operations Induction Course in New York within the first 3 to 6 months of assignment
• Use of yearly JPO duty-related travel and training allocation (DTTA), as per the online DTTA guide
• Other training and learning opportunities, as available in UN Women
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