Job Title: Programme Assistant (ECOWAS Regional Programme)
Location: Abuja, Nigeria
Employer: International Organization for Migration (IOM)
Sector: Non-Governmental Organisation (NGO)
Established in 1951, International Organization For Migration (IOM)is the leading inter-governmental organization in the field of migration and works closely with governmental, intergovernmental and non-governmental partners. IOM is dedicated to promoting humane and orderly migration for the benefit of all. It does so by providing services and advice to governments and migrants.
Context Under the overall supervision of the Programme Coordinator and the direct supervision of the Migration Management Specialist, the Programme Assistant will assist in the implementation of the EU-funded project "Support to Free Movement of Persons and Migration in West Africa". The Programme Assistant will provide general programmatic andadministrative support to the Project Support Unit.
Core functions / responsibilities:
1. Provide necessary information and assistance for the preparation and implementation of project activities;
2. Assist in timely reporting on project activities according to IOM and donor formats as required;
3. Assist in the planning, preparation and implementation of seminars, conferences, workshops, meetings and missions related to the project;
4. Draft meeting reports;
5. Ensure proper documentation and filing of project documents;
6. Assist in tracking of project expenditures in liaison with the National Finance and Admin Officer and in the preparation of monthly funding requests for the project activities;
7. Assist in the monitoring and evaluation of project activities;
8. Support liaison with relevant governmental, non-governmental entities (NGOs), international organizations as well as other relevant stakeholders where necessary for the effective implementation of the project activities;
9. Support visibility and communication activities related to the project;
10. Undertake duty travel when necessary;
11. Perform such other duties as may be assigned. Desirable Competencies: Behavioural
a) takes responsibility and manages constructive criticism;
b) works effectively with all clients and stakeholders;
c) promotes continuous learning: communicates clearly;
d) takes initiative and drives high levels of performance management;
e) plans work, anticipates risks, and sets goals within area of responsibility;
f) displays mastery of subject matter;
g) contributes to a collegial team environment;
h) creates a respectful office environment free of harassment and retaliation, and promotes the prevention of intercourseual exploitation and abuse (PSEA); i) incorporates gender-related needs, perspectives, and concerns, and promotes equal gender participation.
Technical:
a) Strong planning, coordination and logistics skills related to implementation of project activities;
b) Good communication skills;
c) High level of computer literacy (Word, Outlook, Excel, Power Point);
d) Ability to independently carry out tasks;
e) Ability to multi-task and to prioritize required;
f) Ability to work effectively with government counterparts;
g) Good representational skills.
Desirable Qualifications and Experiences:
a) Minimum of a Diploma qualification required;
b) four years of professional experience, preferably in the field of migration or related field;
c) Experience in supporting all aspects of project management;
d) Experience in working with multi-lateral or international organizations and/or in a multi-cultural environment desirable;
e) Knowledge of the Economic Community for West African States (ECOWAS) and understanding of regional issues. Language Fluency in spoken and written English. Working knowledge of French an advantage.
How to apply:
Interested candidates are invited to submit their applications online or to email address iomnigeriahr@iom.int on or before 01 January, 2014.
In order for the applications to be considered valid, IOM only accepts applications with a cover letter not more than one page specifying the motivation for application, addressed to The Chief of Mission, International Organization for Migration (IOM) and with a subject line VN2013_32 (O)-NAT Programme Assistant (ECOWAS Regional Programme).
All applications should include a functional e-mail address, mobile numbers and detailed curriculum vitae (CV).
Please note only shortlisted candidates will be contacted.
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