Job Title: PA to the S&D Executive
Job ID: 1993
Location: Lagos, Nigeria
Division: Sales and Distribution
Employer: MTN Nigeria Communications Limited
Job Description:
• Liaise with Finance Expenditure to ensure payments to third party suppliers in relation to expenses of the Exec's office.
• Proactively manage the assigned executive's diary, and seamlessly plan his/her itinerary, schedule and meetings.
• Act as the point of contact to the Executive, handling and distributing confidential mails, telephone calls, faxes, etc.
• Develop and maintain an efficient documentation and filing (electronic and hard) process.
• Manage sensitive matters and information regarding peculiar issues within the department.
• Prepare meeting/conference logistics and host visitors on behalf of the Executive.
• Co-ordinate and manage Executive calendars, travel arrangements and schedules, negotiating potential conflicts and determining feasible alternatives.
• Perform a diversity of secretarial and administrative support activities including composing memos and correspondences, compiling reports, creation of spreadsheets and manipulation of spreadsheet data.
• Cross-examine documents for Exec's review to ensure quality control and compliance to MTNN policies.
• Collate monthly activity reports from the different units within the assigned department for the Exec's review.
• Perform quality control checks on assigned Exec's presentations, to ensure proper formatting and elimination of errors.
• Respond to customer queries and requests on non-technical issues and escalate to the assigned manager / exec when necessary.
• Process all requisitions for the assigned Exec's office.
Job Conditions:
• Normal MTNN working conditions
• May be required to work extended hours Open office plan
Reporting To: S&D Executive
Required Skills:
• A good first degree preferably in Secretarial Administration
• 4 years' experience in an administrative capacity in a reputable company.
• Experience in administrative support for a top management personnel of a reputable company, with local and international operations
Training:
• Customer care/focus.
• Effective communication skills.
• Effective business writing skills.
• Finance for non-finance persons.
• Basic Accounting.
• General Office administration and performance standards.
• Microsoft Office suite
• IFS Training
• Department specific applications
Employment Status: Permanent
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