Job Title: Finance Manager
Location: Abuja, Nigeria
Employer: International Foundation for Electoral Systems (IFES)
Division: Program Management
Status: International Full Time
Position Number: 14:014
Project Description:
IFES is an international, nonprofit organization that supports the building of democratic societies. IFES provides targeted technical assistance to strengthen transitional democracies. Founded in 1987 as a nonpartisan, nonprofit organization, IFES has developed and implemented comprehensive, collaborative democracy solutions in more than 120 countries.
IFES is proposing to build the capacity of electoral administration bodies in Nigeria and support the conduct of elections in the country. The proposed project will last 5 years. This position is contingent on funding.
Job Responsibilities:
Oversee and manage field office finances and also provide technical assistance to local partners on financial management and planning. The scope of work will include, but is not limited to the following tasks:
• Develop program and activity budgets and track expenses against these budgets.
• Oversee and manage work of local finance staff.
• Review all field financial reports before they are sent to IFES-DC, including reviewing accounting entries in Quicken and generating Quicken expense reports and bank reconciliations.
• In coordination with Country Director, initiate requests for funding from IFES/DC to meet local cash flow needs in accordance with IFES policy.
• Process invoices on a timely basis including ensuring correct coding, appropriate sign-off and data entry.
• Prepare and disburse IFES payroll for local field staff and ensure the accurate and timely filing of payroll tax returns, as required by the local law.
• Maintain IFES files for vendors, consultants, journal entries, cash receipts, payroll, monthly closing and job summary reports.
• Provide hands-on financial leadership and support for the accounting and finance functions in the Nigeria field office.
• Coordinate project activities and ensure that local partner organizations meet all accounting and reporting standards for USAID funding.
• Provide technical assistance to local partners, including local election management bodies, on budgeting and financial planning, as needed.
• Perform any additional tasks as requested by the IFES Chief of Party.
Qualifications:
• Bachelor's degree in public administration and/or financial management.
• Minimum of 10 years relevant work experience in the financial management and/or accounting field.
• Minimum of 5 years of experience in advising/implementing/ developing strategic and operational plans and budgets in the field of electoral assistance for electoral management bodies, in particular in the domain of election/voter registration operations and related budgeting thereof.
• In depth knowledge and experience with USAID financial management and reporting requirements.
• Strong project management skills, including project reporting.
• Experience with USAID sub-granting/small grants procedures.
• Team player with excellent interpersonal/representational skills.
• Excellent oral and written communication skills.
• Familiarity with political, economic, and social issues in Nigeria.
• Fluency in English (both written and spoken English).
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