Job Title: Executive Assistant
Location: Lagos, Nigeria
Employer: Zercom Systems
The candidate is responsible for the smooth running of the office premises and the carrying out of the administrative duties to support the teams/staff. This includes delivering direct support to the MD/CEO and participating in specific projects to enable improvements to the overall organisation and strategic development of the company as a whole.
Skills Required & Qualifications:
• Candidate should possess a LLB Law or BA English and years of experience in a similar field.
• Experienced in PA role with substantial business experience
• Desktop skills (Excel, Word, PowerPoint, Outlook)
• 50 – 60 wpm typing and a good eye for detail, grammar and spelling.
• Strong interpersonal and relationship building, communication and influencing skills
• Ability to handle multiple tasks under pressure.
• Advanced knowledge of Word, Excel & PowerPoint
• Ability to learn numerous additional internal applications
• Ability to work independently under general instructions
• Numerate and able to analyse, collate and organise data in a logical manner.
• Must be able to deal with people of all levels.
• Any other duty to ensure the office operates efficiently
Typical working hours would be 8am – 6pm Monday to Friday; however flexibility to support the CEO or the company on occasion will be required.
Salary compensation is between 55,000 -75,000 depending on experience.
Benefits include; bonus subject to achieving set objectives and KPI's, along with private medical insurance scheme.
Duties/Responsibilities:
• The position will have a high level of Information Technology and Business development content. Strong business understanding and good analytical skills are required as well as exceptional organisational and interpersonal skills.
• It is expected that the candidate should be a self-starter with the ability to co-ordinate internal projects across the company, as well as support the IT/Business Development team and managing the post of administrative assistant/receptionist.
• Candidate must be proactive and confident, intelligent and mentally agile, able to keep a fast pace with the CEO. Upbeat and energetic, you should enjoy working in a fast paced, professional environment and be motivated by getting things done.
• Be highly proficient and self-sufficient on IT applications and infrastructure (e.g. software, hardware,mobile apps, web, servers, and video-Conferencing)
• First point of contact for internal and external enquiries including opening, filtering and replying (if applicable) to internal and external mail/emails
• Strong communication skills – oral and written are essential and must be able to convey the culture of the business through the tone of communication.
• Provide day to day PA support to the MD/CEO & General Manager, including diary management, meetings and presentations.
• Operate as a filter to the CEO – this requires you to absorb and manage large amounts of information so you can operate as a representative of the company.
• Candidate needs to be extremely organised and efficient, with excellent attention to detail, and a calm and confident demeanour.
• Assist with compiling confidential commercial reports for presentation to management and executive partners.
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