Job Title: Programme/Admin Assistant
Location: Lagos State
Company: United Nations Population Fund
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Job Purpose: – The incumbent performs administrative and secretarial support to the Program Officers in close collaboration with the Finance Associate. – The incumbent also provides organizational functions of the office in terms of providing effective communications support to the office; ensure facilitation of knowledge building and management and logistical support.
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Duties and Responsibilities: – Receiving Visitors into the office answering/attending to all enquiries in respect of the Lagos Sub-office. – Receives incoming mails, sort them and distribute the mails to appropriate officers for necessary action. – Assists in filing documents using the OMAS software. – Prepares and processes out-going mails for pick-up by Courier Service, tracks movement of mails and monitors delivery at various destinations. – Review incoming correspondence, collect and prepare necessary information for the Head of Office's reply/action; take dictations and types correspondence, document and reports ensuring that spelling, punctuation and format are correct; and draft and finalize responses to routine matters. – Make photocopies, files documents of the Sub-office and retrieves them for action by appropriate staff. – Source for quotations and undertake minor purchases. – Participates in the identification and formulation of country programme and projects, by compiling and analyzing information in the subject areas of UNFPA assistance to the Government, drafts project documents and prepares tables and statistical data. – Supports the evaluation of project and programme activities, establishing and implementing mechanisms to systematically assess the achievement of results, conducting field visits, participating in review meetings and evaluation missions and prepare regular inputs to status and progress reports. – Facilitates analysis of factors affecting the achievement of results, recommends corrective actions and follow up on recommendations. – Ensure proper documentation and processing of approved Implementing Partners' Annual Work Plan and quarterly FACE Forms, to relevant Officers for necessary action as well as undertake related ATLAS functions. – In coordination with the Country Office, supports routine implementation of assigned projects, coordination the delivery of project inputs, ensuring participation of States counterparts in training activities and study tours. – Supports the advocacy and resource mobilization initiatives of the sub-office by compiling and synthesizing relevant background material for use in discussions and public events. – Organizes advocacy events and serves as the public relations and media focal point for the sub-office. – Undertake any other assignments as may be required by the Head of Lagos Liaison Office.
Qualification & Experience:
The ideal candidate should:
o Be a Nigerian national (male or female)
o Have Bachelor Degree or Higher National Diploma in Secretarial Administration, Public Administration or in a related field.
o Have five (5) years experiences in the public and private sector.
o Be Fluent in oral and written English
o Have working knowledge in computing skills in all software packages, is essential.
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