Job Title: Executive Assistant To The Chairman
Company: Phillips Consulting
Job Type: Full Time
Qualification: BA/BSc/HND MBA/MSc/MA
Location: Lagos, Nigeria
Job Field: Administration
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Key Responsibilities:
Administration: – Oversee administration of the Chairman's office and ensure efficient operations – Maintain and develop systems, procedures and records to maximise the Chairman's effectiveness. – Manage all records and books of the Chairman's personal and official transaction – Assist with budgeting for Chairman's expense and related items; prepare and maintain Chairman's expense reports. – Organize and participate in meetings; prepare minutes of meeting for the Board of Directors' meetings, management meetings and other high level meetings – Prepare and coordinate agendas and materials for Board of Directors' meetings – Attend meetings and events on behalf of the Chairman
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Operations Support: – Provide sound, timely information and advice to the Chairman on pertinent issues and assist in the delegation and prioritization of tasks as necessary – Actively provide input and support in the operations of the Foundation; advice or make recommendations on required improvements or various initiatives – Actively provide input in the development of strategies and plans – Provide support in the delivery of Chairman's mandate and the attainment of set goals – Develop presentations, speeches, reports, documents and other materials for meetings, conferences or decision making
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Communications & Relationship Management: – Establish clear channels of communication with internal and external stakeholders – Receive and manage correspondence of Chairman both internally and externally – Manage external contacts for the Chairman, understanding who they are, prioritizing, and keeping track of communications, commitments and activities – Act as the primary contact for individuals and organisations seeking support or information from the Chairman's office
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Special Projects: – Coordinate, provide assistance or manage special projects as assigned – Collaborate with multiple departments on various projects and activities – Track progress on tasks and resolution of issues assigned to direct reports of the Chairman and others – Run errands for the Chairman as required
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Job Requirements:
Qualifications: – Bachelors degree in Business Administration or any other related discipline – Relevant postgraduate qualification or professional certification would be added advantage.
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Experience: – Minimum of 5 years experience in similar role including supporting executive level officers – Experience in Charitable Foundations and related initiatives would be added advantage.
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