Job Title: Shared Personal Assistant
Company: Diageo
Location: Nigeria
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External Job Description:
Level: 6B
Reports To: Regional Sales Directors
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Context/Scope:
To provide comprehensive and professional support to the Sales Directors on administrative and organisational tasks, secretarial duties, reception services, conference/meeting planning and travel, information and data processing, mail and records management required for effective and smooth operations.
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Dimensions:
Market Complexity: – The role holder interacts with Heads of Department, Directors and Senior Managers across the company on a daily basis.
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Leadership Responsibilities: – The role holder also interacts with internal and external customers as well as the other units of the Diageo business.
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Functional Responsibilities: – To provide comprehensive and professional support to the Sales Function which encompasses both administrative and organisational tasks – Ensure high attention to details and accuracy.
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Purpose of Role: – To coordinate activities for enhanced effectiveness of operations in the offices by combining accurate secretarial duties with ability to organise smooth workflow for the Sales Directors.
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Top 3-5 Accountabilities: – Proper handling of all in coming and out going correspondences for the Regional Sales Directors' – Prompt and efficient handling of all visitors to RSDs' Office. – Ensure the RSDs keep all appointments and meetings. – Proper record-keeping of all Directors' files
Management of RSD's Fixed Costs.
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Qualifications and Experience Required: – HND/BSc in Secretarial Studies or Social Sciences calibre. – Professional Qualification in Industrial Relations and Human Resources Management (Minimum of Graduate Membership) added advantage. – Proven ability to persuade, influence and build credibility at all levels and with all functions. – Valued coach with minimum of 5 years working experience.
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Barriers to Success in Role: – Lack of initiative, commitment to perform at the highest level and lack of understanding of key business drivers. – Also inadequate experience, skill, Integrity and level of training of the employee could pose challenge to success. – Flexible Working options – HQ based with relative flexible working options.
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