Job Title: Administrative Consultant
Company: John Snow Incorporated
Job Type: Full Time
Qualification: BA/BSc/HND
Location: Abuja, Nigeria
Job Field: Administration/ Secretarial
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John Snow Incorporated (JSI) is a public health research and technical assistant firm dedicated to improving the health of individuals and communities throughout the world. It manages the USAID/DELIVER PROJECT and the Supply Chain Management System (SCMS) project in the Nigeria office.
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John Snow Incorporated (JSI) is recruiting to fill the position below for the period of eight months (subject to renewal) in its Abuja office.
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Job Description:
The Administrative consultant will work under the guidance of the Office Administrator and overall supervision of the Director of Finance and administrator.
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Key Responsibilities:
Specific responsibilities will include, but not limited to the following:
- Assist the Office Administrator in providing oversight for the general administrative functioning of the office on a day to day basis.
- Coordinate all logistics support for staff, including travel and lodging arrangements, transport, desk setup. etc.
- Liaise with travel agents to obtain reservations and tickets for all project related travel.
- Provide support in the coordination of the administrative personnel to create and maintain all administrative and technical file for the office.
- Work with the drivers to ensure a regular maintenance schedule for all vehicles, and ensure that vehicle log books are kept up-to-date.
- Assist the office manager to oversee the up keep of the office, including needed repair and daily cleaning.
- Provide support in the supervision of the receptionist, administrative assistant and the drivers.
- Assist the Office Administrator in ensuring constant availability of office supplies.
- Help to oversea the maintenance of all office supplies and equipment including scheduling of routine maintenance.
- Assist in the management of various service contracts in coordination with the accountant for both the office and expatriate staff residences including cleaning/gardening/reception service, security, drinking water supply, generator maintenance etc.
- Serve as liaison with the office landlord, assisted by the Director of Finance and Administrator when necessary.
- provide other support to the team as needed.
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Qualification and Skills:
- University degree in Administrative Science or related field plus 3 years relevant work experience.
- Proficiency in Microsoft Word and Excel required.
- Strong verbal communication skills.
- Experience with both hard copy and electronic filling system.
- Experience with inventory management.
- Experience with office management.
- Experience working with an NGO is an advantages.
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