Job Title: Personal Assistant
Company: Nigerian Based Company
Location: Nigeria
Job Type: Full Time
Qualification: BA/BSc/HND
Job Field: Administration / Secretarial
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Our client is a busy executive with local and international engagements in need of a Personal Assistant. Due to the busy schedule associated with the job both home and abroad, the client will give preference to:
. – female applicants – mature applicants (above 40 years of age, gone past the age of nursing children) – applicants who have lived or studied abroad; executives planning to return back to Nigeria from the UK or US – applicants exposed to attending high profile social events – applicants who are trendy in fashion and style.
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Job Description:
• The Personal Assistant will provide high-level, confidential support to the office of the CEO
• The PA will be in charge of wardrobe management for the CEO at various events and functions
• She is expected to have fair knowledge of the various business units under the Group
• She will be in charge of preparing non-vetted public speeches for the CEO at seminars, symposia, etc.
• The ideal candidate must be exceptionally eloquent with impeccable communication skills
• She must have international exposure (most preferably, studied abroad)
• Her duties may be clerical, administrative and project-based and include scheduling travel, arranging meetings, handling information requests, preparing reports and correspondence and liaising with board members.
• This position is often privy to confidential information and as such, requires diplomacy and discretion.
• In a nut shell the role provides an efficient and responsive administrative, organizational, and logistical service to the CEO helping to manage and prioritize time.
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Desired Skills & Experience: – Essential responsibilities and duties may include, but are not limited to, the following:
• Assist the CEO in conducting daily, weekly, monthly, quarterly, & annual reviews of tasks and correspondences.
• Filter emails and calls highlight urgent correspondence(s).
• Ensure busy diary commitments, papers, and travel arrangements are managed effectively including producing a daily folder with diary, necessary papers, etc.
• Conduct weekly diary meetings with the CEO to discuss upcoming engagements, invitations and other requests.
• Schedule meetings on behalf of the CEO
• Coordinate travel and accommodation requirements
• Prepare correspondence on behalf of the CEO
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Experience:
- Demonstrable experience in an administration/executive assistant/PA role in a highly pressurized environment requiring tact, judgement and discretion in handling internal and external contacts (essential).
- Experience of diary management/researching and booking of travel and accommodation (essential).
- Experience of successfully working with senior management (essential).
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Knowledge:
- Must be proficient with the keyboard and IT applications (this may be tested during the selection process).
- Expert level in the use of Microsoft Outlook.
- Intermediate level in the use of Word, Excel and PowerPoint.
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Skills (all essential):
- Excellent organizational skills, ability to multi-task and organize others.
- Excellent oral and written communication skills and ability to professionally represent the CEO's office.
- Ability to work under pressure and be flexible as part of a small team.
- Attention to detail and deadlines.
- Ability to filter information and assess priorities.
- Ability to develop and maintain good working relationships at all levels, including during difficult or challenging circumstances.
- Ability to prioritize and manage own workload amid conflicting demands and busy work periods.
- Ability to think ahead and anticipate needs before they arise.
- Ability to exercise discretion in dealing with confidential or sensitive matters.
- Confident and able to work with own initiative and with limited supervision
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COMPULSORY APPLICATION ESSAY: – Applicants should send in a one-page document essay highlighting
- Previous related work experience as PA; direct report-line and employer
- Duties carried out
- Educational qualification (foreign or local)
- Last salary (that can be verified with payslips)
- Official trips outside Nigeria (if any)
- Indicate readiness to embark on long distance trips (local and abroad) with CEO
- Suitability for the job and reason for application.
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