Job Title: Executive Assistant
Company: Global Enterprise
Job Type: Full Time
Qualification: BA/BSc/HND
Location: Lagos, Nigeria
Job Field: Administration / Secretarial
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Adexen Recruitment Agency is looking for an Executive Assistant for a global enterprise with core competencies in the fields of healthcare, agriculture and high-tech polymer materials.
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Job description: – The Executive Assistant will provide support to the MD Nigeria by effectively managing his/her schedule and performing a wide variety of responsible, complex and confidential administrative, secretarial, analytical and research duties. – The candidate will report directly to the Managing Director and be based in Lagos.
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RESPONSIBILITIES: – Calendar management: coordinate and schedule appointments and meetings. – Plan, schedule and coordinate F&A Departmental meetings, retreats and other events with other Departments. – Prepare agendas, make copies, set up room, coordinate with speakers, take and type notes etc. – Coordinate travel arrangements for the MD and other staff as needed, process – MDs expense report: travel authorizations, flight tickets, hotel bookings, visas, airport transfers, petty cash reimbursements, etc. – Receive daily mail, sort and distribute properly; make copies of financial statements, handouts and other documents. Keep MD apprised of time sensitive matters/mailings/phone calls. – Fax/scan and mail letters and other documents. – Coordinate events, conferences and meetings by arranging the appropriate space to facilitate the event. This will include scheduling catering invites and attendees when needed and controlling the budget for such. – Produce and proofread correspondences, presentations with Power Point and Excel or other materials as directed by the MD.
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Requirements: – Bsc or BA degree in a relevant social sciences discipline – Minimum of at least 5 years of experience supporting Executive Management – Possess outstanding administrative and organizational skills – Must be customer-focused, flexible, and forward thinking. – Good communication skills.
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Offer: – Attractive offer.
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