Job Title: Admin Oficer/Book keeper
Company: Sence Nigeria
Job Type:Full Time
Qualification: BA/BSc/HND
Experience: 2 years
Location: Rivers, Nigeria
Job Field: Administration/ Secretarial
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Roles and Responsibilities:
The following are the roles and responsibilities of this role:
• Prepare budgets for each month
• Keep track of all expenses made during the month and prepare detailed expense sheet detailing what and why such payments were made
• Answer all queries as regards prepared budgets and expense sheets
• Put in invoices with clients, pick up cheques and handle all account related issues
• Ensure all invoices are put into the budget to ensure timely payments for the company's service providers.
• Ensure all cheques are paid into the company's accounts
• Ensure staff account numbers are updated in the company database
• Reimbursements/retirement reconciliation
• File for VAT on a monthly basis
• Assist and support the manager in designing, implementing and operating the accounting system
• Registering/booking of all incoming invoices
• Keeping up filing system for all types of invoices, reimbursement forms, and statistics
• Organizing invoices and payments related to training events
• Follow up on payments on invoices
• Preparation, control and follow up of invoices to be authorized/ signed by the MD and/or directors of the company.
• Preparing and updating tables
• Preparing of the annual end of year accounts
• Act as the main liaison point for day-to-day accounting business and other regular administrative work.
• Effect payments orders, purchase orders, follow up of reminders.
• Preparation of a weekly/monthly financial report.
• Preparing purchase orders for all services and equipment
• Follow-up and control of correct and timely transfer of funds to service providers, including sending reminders.
• Taking action if invoices were incorrectly filled in or paid out.
• Assist the financial managers in preparing payment requests to be further processed by the Paying Authority
• Preparing project payment requests and forwarding to the Paying Authority.
• Providing support and assistance to staff.
• Supporting the directors in a financial role
• Liaise with delivery coordinators to issue invoices
• Sales order processing
• Purchase order processing
• Bookkeeping and bank reconciliation
• Supplier payments at the month end
• VAT return quarterlyKeeping quick Books accounts up to date
• Keeping product costings up to date
• stock control in and stock take entry
• Management of agent's commission
• Assisting with general office duties including answering the phone and dealing with enquiries
• Credit check all new and existing customers
• Any other duties relating to finances
• Keeping financial information on up to date
• Extensive Knowledge of Quickbooks.
• Knowledge of company policies, procedures, products and services
• Provide excellent customer service.
• Think analytically and be a problem solver.
• Communicate effectively, both in writing and in speaking, with customers, co-workers, and various business contacts in a courteous and professional manner.
• Read, analyze, and interpret reports.
• Work independetly, completely and accurately under time constraints and deadlines.
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Skill set:
• Have adequate knowledge of all office applications
• Knowledge of cashbook and finance systems
• Customer service skills
• working knowledge of expense claims
• ability to work in a fast paced department
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Work experience: minimum of 2 years
Upper salary range: 80,000.00.
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