Job Title: Accounts / Admin Assistant
Company: AIDS Healthcare Foundation (AHF)
Job Type: Full Time
Qualification: BA/BSc/HND
Experience: 2 years
Location: Benue, Nigeria
Job Field: Administration/Secretarial Finance/Accounting/Audit
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AIDS Healthcare Foundation (AHF) is a legally registered NGO operating in Nigeria, AHF Nigeria collaborates with the Federal Governments of Nigeria and other partner institution, to provide technical assistance to these key stakeholders to deliver quality and comprehensive HIV/Aids treatment, care and support, HIV counselling and testing, revention, Nutrition and Psychosocial services to people living with HIV/Aids.
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Reports to: Laboratory Coodinator/Site Coordinator.
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Essential Duties and Responsibilities: – Provide administrative and logistics support to the state office, – Coordinate Finance aridAdmin and operational work at the state level and ensures compliance to AHF Policies. – Supcortboth Bernie and Nasarawa staff and operations – Prepares monthly petty cash, and reimbursement reports for AHFfinance departrnentilocalacccuntancyflrm. – Review fuel op book and prepare monthly fuel consumption report for af sites In Benue. – Supervises appropriate utilisation of program vehicles' responsible for scheduling of program vehicles to field activities inihe state. – Review invoices and scan to Central office for aporoval, – Collate orrginal retirements front all facilities in Benue and Nasarawa and torward sante to the Central Office. – Review and update the Central office Admin on all WIP in. tIre states, Preouafify some cooperate vendors in the state. – Maintains arid manages meeting caiendar and contact database: – Answers incoming phone-calls; oversee office voicemail; – Collects and distributes incoming mail! arrange courier services when needed: – Oversees office supply inventory; orders as needed; – Develops and maintains filing system (mainly digital and also hardcopy when strictly needed); – Monitors vendor invoices & accounts payable. – Communicate with Central Office Finance on payment of invoices and reimbursement of expense reports; – Makes external hard disk backups of all updated files. – Coordinates standing and ad-hoc teleconferences and meetings; send reminders, maintains and distributes meeting minutes and action item grids; – Writes minutes for each one of the AHF Sense state office meetings; – Any other duties as may be assign by the supervisor.
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Education and Experience: – Bachelor's degree in Accounting, Finance and other related field from a four year college or university; – Two years related experience in NGO Finance/Administrative work. – Use of MS office (Word, Excel, PowerPoint); MS outlook, working knowledge of MS project preferred.
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