Location: Lagos State
Description:
Job Title: Personal Assistant Company: Mikano Job Type: Full Time Qualification: BA/BSc/HND Location: Lagos, Nigeria Job Field: Administration / Secretarial . Mikano, with her new technology, skills and experience coupled with the high-tech latest modern machines acquired has been in the forefront of manufacturing and assembling of generating sets in the world. . Main Duties and Responsibilities: - Provide a high quality secretarial and organisational support service. - Effective management of the electronic diary, assessing priority of appointments and reallocation as necessary. - Providing support for an extensive range of meetings. - This will include preparing agendas, pre-meeting briefings and meeting papers, noting action points and following them up. - Word processing correspondence, memos and reports from written copy or audio tape and preparing presentations. - Receiving and dealing with telephone calls professionally, re-directing or taking messages and using initiative to deal with queries. - Sorting, distributing and responding or drafting responses to incoming mail in a timely and efficient manner. - Organising and maintaining effective filing systems. - Acting as a key liaison point between the senior managers and other key parties, setting up meetings as appropriate and maintaining good communications. - Making travel arrangements, booking accommodation and processing claims for expenses. - Providing high quality and professional office hospitality to visitors - Providing cover for other senior PAs as required. - Any other duties as may reasonably be required, consistent with the grade of the post . Person Specification: - Experience as a Personal Assistant to senior management. - Experience of electronic diary management. - Excellent team working skills with the ability to work collaboratively and co-operatively with colleagues. - Ability to organise and plan own work. - Exceptional interpersonal and communication skills, including the ability to ensure effective communication with a wide range of contacts both internal and external to the University. - Ability to assimilate large quantities of written and verbal communication quickly and produce accurate, timely minutes. - Excellent attention to detail, including proof reading skills, with the ability to maintain a high level of accuracy. - Demonstration of the ability to work under sustained pressure and to tight deadlines. - A flexible, pro-active approach to work including the ability to prioritise and re-prioritise to achieve successful outcomes. - Ability to work on own initiative. - Ability to deal with sensitive information with discretion and to maintain confidentiality at all times. - Excellent IT skills including working knowledge of word processing, spreadsheet and presentation software packages. - Relevant qualifications.
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