Location: Abuja (FCT)
Description:
Job Title: Account/Office Manager Company: ES Africa Job Type: Full Time Qualification: BA/BSc/HND Experience: 3 - 4 years Location: Abuja, Nigeria Job Field: Administration / Secretarial Finance / Accounting / Audit . Our client is an international Security, Risk management and Support services group that identifies and manages risk for reputable organisations globally. . MAIN JOB TASKS AND RESPONSIBILITIES: ACCOUNTING: - Obtain and maintain a thorough understanding of the financial reporting and general ledger structure. - Ensure an accurate and timely monthly, quarterly and year end close. - Ensure the timely reporting of all monthly financial information. - Assist the Controller in the daily banking requirements. - Ensure the accurate and timely processing of positive pay transactions. - Ensure the monthly and quarterly Bank Compliance activities are performed in a timely and accurate manner. - Supports budget and forecasting activities. - Collaborates with the other finance department managers to support overall department goals and objectives. - Monitors and analyzes department work to develop more efficient procedures and use of resources while maintaining a high level of accuracy. - Advises staff regarding the handling of non-routine reporting transactions. - Responds to inquiries from the Director of Finance, Controller, and other finance and firm wide managers regarding financial results, special reporting requests and the like. - Work with the Controller to ensure a clean and timely year end audit. - Supervise the general ledger group to ensure all financial reporting deadlines are met. - Assist in development and implementation of new procedures and features to enhance the workflow of the department. - Work with each direct report to establish goals and objectives for each year and monitor and advice on the progress to enhance the professional development of staff. - Support Controller with special projects and workflow process improvements. . OFFICE OPERATIONS: - Assign and monitor clerical, administrative and secretarial responsibilities and tasks among office staff. - Allocate available resources to enable successful task performance. - Co-ordinate office staff activities to ensure maximum efficiency. - Design and implement filing systems. - Ensure filing systems are maintained and current. - Establish and monitor procedures for record keeping. - Ensure security, integrity and confidentiality of data. - Oversee adherence to office policies and procedures. - Analyse and monitor internal processes. - Implement procedural and policy changes to improve operational efficiency. - Prepare operational reports and schedules to ensure efficiency. - Monitor and maintain office supplies inventory. - Review and approve office supply acquisitions. - Manage internal staff relations. - Maintain a safe and secure working environment. - Provide training to new and existing staff as needed. - Handle personnel issues relating to staff conflicts, absenteeism, performance issues, etc. . Education and Experience: - BSC Accounting; and or Affiliate of Chartered Accountant would be an added advantage. - 3 -4 years administrative and supervisory experience - Knowledge of accounting, data and administrative management practices and procedures. - Knowledge of clerical practices and procedures. - Knowledge of business and management principles. - Computer skills and knowledge of office/Account software packages. . COMPENSATION: Highly Attractive
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