Job Title: Executive Secretary (PA) – Support
Company: KHS Machines Nigeria Limited
Location: Nigeria
Job Type: Full Time
Qualification: BA/BSc/HND
Job Field: Customer Care
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KHS is first choice for around 4,400 employees in 60 countries worldwide. This is because we are an international market leader and a preferred supplier to the packaging industry, offering our personnel excellent perspectives for the future. KHS Machines Nigeria Ltd, a subsidiary of KHS worldwide, provides after sales service and solutions to manufacturing needs of it's customers. KHS has at the core of it's strategy – winning with PEOPLE. KHS Machines Nigeria Ltd sees people as a key asset to achieving its vision of being the First Choice in Packaging and engineering Technology across West Africa.
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KHS is first choice for around 4,400 employees in 60 countries worldwide. This is because we are an international market leader and a preferred supplier to the packaging industry, offering our personnel excellent perspectives for the future. KHS Machines Nigeria Ltd, a subsidiary of KHS worldwide, provides after sales service and solutions to manufacturing needs of it's customers. KHS has at the core of it's strategy – winning with PEOPLE. KHS Machines Nigeria Ltd sees people as a key asset to achieving its vision of being the First Choice in Packaging and engineering Technology across West Africa.
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Brief Description of Role: – The position of secretary to the Managing direction is primarily responsible for planning and co-ordination of the MD's activities, documentation and record keeping and ensuring effective liaison and communications with internal and external stakeholders as necessary. – This role is key to the effectiveness of the office of the
Managing Director.
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Job Responsibilities: – Maintain current database of key business contacts, employees and other stakeholders following business documentation policy – Update key information on business activities and transactions on the Global business enterprise system – KHS internal Ecos / KHS internal Salis systems – Documentation and archiving of information
Record keeping and information maintenance – Report writing, updates minutes of all key meetings attended by the MD – Ordering of parts, items as recommended by the MD
Liaison correspondence on behalf of the MD
Management of the MD's calendar and appointments – Support resource for Sales development and marketing activities.
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Qualifications and Requirements: – Degree in Business Administration – At least three years' experience as a Secretary to an executive in manufacturing or service industry – Very competent in enterprise resource planning tools, preferably SAP and MS Office packages – Excellent knowledge of spoken and written English and French, knowledge of German will be beneficial – Ability to work under pressure and very flexible working conditions – Targeted, independent working method – Excellent communication skills
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Competence (in order of importance): – Integrity – Job requires being honest and ethical. – Dependability – Job requires being reliable, responsible, and dependable, and fulfilling obligations. – Computer Literacy – competent in the use of Microsoft tools e.g. MS project, word, Power point, Excel and also engineering drawing tools such as AutoCAD, etc. – Achievement/Effort – Job requires establishing and maintaining personally challenging achievement goals and exerting effort toward mastering tasks. – Initiative – Job requires a willingness to take on responsibilities and challenges.
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