Job Title: Office Assistant
Company: Marie Stopes International
Job Type: Full Time
Qualification: Secondary School (SSCE)
Location: Lagos, Nigeria
Job Field: Administration / Secretarial Graduate Jobs / Internships
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Marie Stopes International Organisation Nigeria (MSION) is a results-orientated Social Business, which uses modern management and marketing techniques to provide reproductive health care and allied services. MSION's goal is to meet the needs of underserved Nigerians and dramatically improve access and use of a range of reproductive health services.
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MSION is part of Marie Stopes International's Global Partnership which is in over 42 countries worldwide.
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Reporting to: Finance & Admin Officer
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Duration of contract: 2 years (Renewable)
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Responsibilities:
Area 1: Responsibilities as an Office Assistant: – Support the team in delivery of letters and run other errands within the office. – In charge of photocopying documents and ensuring that the photocopier is in good condition – To report all damages/repairs within the office building to the Finance/Admin Officer or his designate. – Receive all visitors to the office and direct them on the appropriate staff to meet.
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Area 2: Responsibilities as a Cleaner: – To ensure that MSION attains high level of cleanliness of building and surroundings at all times. – To ensure that all keys collected for cleaning purposes are safely kept in the key box. – To return all cleaning items to office immediately after approved use. – To make request of items required for cleaning the office.
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Area 3: Store and IPO activities: – Supports the training and other infection prevention activities. – Support the regional staff in charge of MSION's store in the management of the regional store through issuance of approved stocks and documentation of same. – Take delivery of stocks, commodities and SBC materials for the team and keep accurate records of distributions/collections from staff. – Area 4: Documentation and reporting.
. – Maintain visitors note and ensure all sign in before proceeding inside the office – Record and report usage of office stationeries and toiletries – Perform other administrative duties as may be assigned.
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Qualifications: – Must have at least GCE O'level /SSCE certificate.
Organisation, initiative, tidiness, courtesy and good communication skills – Capacity to work as a team member.
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