The International Finance Corporation (IFC) Lagos, Nigeria is seeking to recruit a suitably qualified candidate for the post of Program Assistant.
Title: Program Assistant - Lagos, NIGERIA
Job #: 111632
Job Stream: Administration
Location: Lagos, Nigeria
Duties and Accountabilities:
• Potentially work as an Executive Assistant to the Country Manager and/or with senior Investment/Operation Officers
• Provide primary assistance in the implementation of the unit's work program
• Exercise quality enhancement function for project and other documents by ensuring adherence to departmental, VPU and institutional guidelines
• Suggest ways to enhance work organization and effectiveness
• Participate in developing project/product time lines, using appropriate software
• Identify and resolves diverse issues/problems as they arise, which often requires interpretation of existing procedures and processes and independently determining the appropriate application
• Draft routine correspondence, a variety of standard documents and proofread materials in English, applying effective proofreading and grammar skills
• Assist in the preparation and logistical planning for various events, functions etc
• Attend meetings, drafts minutes and ensures timely clearance and distribution
• Serve as an information resource on status of project/products (e.g. procurement, disbursement, audit, trust fund/co-financing, and legal issues) and drafts a variety of standard project-related correspondence
• Undertake ad hoc inquiries in standard and non-standard databases, retrieves, manipulates and presents data
• Coordinate extensively with other departments and liaise frequently with team members in different regions
• Act as back-up for colleagues as determined by primary supervisor
• Participate in mission field work as required
• Mentor less experienced staff
Selection Criteria:
Minimum education and experience
• Minimum Bachelor s or equivalent degree
• 5 – 7 years work experience Essential specialized skills, knowledge & competencies
• Thorough knowledge and advanced proficiency in office computer software
• Ability to undertake diverse and complex work assignments with minimal supervision
• Thorough knowledge of and proficiency in advanced functions of standard technology packages.
• Good knowledge of and demonstrated experience in specialized administrative/operational support functions (e.g., database management, knowledge management, task management, major event/course planning, etc.) and ability to apply relevant procedures, processes and systems.
• Sound knowledge of the unit s work program
• Analytical ability, practical problem-solving skills and resourcefulness in performing varied tasks in the area(s) of functional specialty
• Demonstrated skills in retrieving, gathering and obtaining information from various sources (Internet, etc.) and pulling them together in a usable format
• Sound organizational skills and ability to prioritize and deliver assignments in a timely manner often under severe time pressures.
• Demonstrated initiative in developing practical approaches that improve office support work and effectiveness of unit/team
• Strong inter-personal skills and commitment to work in a team-oriented, multi-cultural environment.
• Ability to prepare presentation materials using various software packages with minimum guidance.
• Ability to provide guidance to less experienced staff
• Strong English language skills (verbal and written), including ability to draft a variety of correspondence and edit materials using proper grammar, punctuation and style.
• Ability to pass relevant Bank Group tests at time of recruitment (e.g. English language, computer applications, etc.) as required
For more information and application:
IFC Careers - Job Details
(http://www.ifc.org/ifcext/careers.nsf/Content/JobDetails?OpenDocument&JobReqNbr=111632)
Deadline: 05 September, 2011.