(http://www.theinfostride.com/ifsimages/African-Development-Bank.GIF)
Job Title: Records Assistant - Integrity & Anti-Corruption Department (IACD)
Grade: GS-7
Reference: ADB/11/153
Organisation: African Development Bank Group
Objectives of the position:
• The Records Assistant is responsible for the management, security and chain-of-custody of evidentiary preservation of evidentiary and non-evidentiary documents received by the integrity and Anti-corruption Department.
• The ideal candidate will ensure compliance with policies and procedures relating to records and documents storage.
• This individual will determine the relevance of documents and their correct processing methodology.
• The Records Assistant must be able to prioritize, handle and execute multiple assignments including designing and maintaining a reliable document tracking system.
Duties and responsibilities:
• Reporting to the Director, IACD, and in close cooperation with the Forensic Officer, the incumbent's duties will include:
• Receive, collect, document, store, track, ship, transport, dispose, and account for evidence from various forms of media and equipment using defined evidence handling policy, practices, and procedures;
• Identify evidence/records handling requirements , research, analyze, and recommend solutions for management approval;
• Develop a filing, archiving and document tracking system to ensure that the work flow process and procedures are adhered to;
• Ensure the highest level of quality in department evidence control, records completeness, work product management and accountability through periodic audits and quality assurance procedures;
• Revise, update and maintain Standard Operating Procedures with respect to records management, evidence handling policy, practices and procedures;
• Scan and manage paper and electronic documents; uploading files to appropriate data repository;
• Field and respond to status inquiries exercising good judgment in safeguarding of confidential or sensitive information.
This Position Does Not Attract International Terms And Conditions: (The incumbent of the position will be considered as local staff and will therefore not have international status)
Including desirable skills, knowledge and experience:
• A minimum of a Bachelor's degree or BAC+4 or Maîtrise in Business Management, Commerce, IT, Administration or related discipline, preferably supplemented with courses in office management.
• A minimum of five (5) years of progressively relevant and practical experience, in an executive office and preferably gained within an international organization.
• Strong planning, organizational and customer service skills, with attention to detail and a sense of prioritization and accuracy.
• Ability to work independently with minimal supervision; Strong interpersonal skills and ability to work with a diverse workforce.
• Excellent written and verbal communication skills in French and /or in English, with a good working-knowledge of the other language.
• Strong MIS ("Management Information Systems") and EDP (Electronic Data Processing") skills; Competence in the use of the Bank's standard software (SAP, Microsoft Word, Excel, Access and PowerPoint).
For more information and online application: Records Assistant - Integrity & Anti-Corruption Department (IACD) - African Development Bank (http://www.afdb.org/en/careers/current-vacancies/vacancy/records-assistant-integrity-anti-corruption-department-iacd-1031/)
Deadline: 13th October, 2011.