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Job Title: Office Administrator - Bukina Faso
Job ID: S_D-0446296
Work country: Nigeria
Job Area: Finance & Accounting (non consulting)
Job Category: Finance Coordinator
Company: IBM
Job Description:
This Office Administrator role will be responsible for performing in-country administrative functions on behalf of several IBM functions, particularly Finance and HR. In some cases, for a short term.
HR related responsibility includes:
• collecting documents and hard copies and forwarding them to relevant parties
• printing and scanning invitation letters, applications and other documents
• tracking, backing-up and forwarding personal files of employees
• handling and updating tracking sheets regarding country HR (resource tracking, compliance testing, payroll files, etc)
• ensuring legal compliance from an HR Admin point of view
Finance Related responsibility includes:
• Administration of country Accounts Receivable (A/R) including customer contact, recording of commitments or disputes and handling of disputes to completion
• Billing and Invoicing including administration of billing approvals, handing the invoice to the customer and confirming customer acceptance
• Credit Note processing, under guidance where required
• Cheque handling, secure storage, lodgement, tracking and notification
• Contract administration including tracking, scanning, validation, forwarding and archiving.
Required
• Bachelor's Degree
• At least 2 years experience in HR Generalist
• At least 2 years experience in Finance Management
• At least 2 years experience in Office administrator
• English: Intermediate
• French: Fluent
Preferred
• At least 3 years experience in HR Generalist
• At least 3 years experience in Finance Management
• At least 3 years experience in Office administrator
Additional information
• Use of computers to a fairly advanced level, especially for mail, word processing and spreadsheets
• Experience in a local office environment as part of a multi-national operation
• Organized and methodical approach
• Ability to quickly understand systems and processes
• Ability to use initiative and judgment to solve problems
• Total integrity and honesty, with a drive to diligently follow procedures and directions and ensure total country compliance with IBM's professional Business Conduct Guidelines.
For more information and online application: IBM Job Vacancies and Career Opportunities (https://jobs3.netmedia1.com/cp/find.ibm.jobs/NG/Office_Administrator-_Bukina_Faso/S_D-0446296/job/).