Job Title: Office Manager
Reference: 005
Company: Nestoil Nigeria Plc
Job Purpose:
• The Office Manager will support the Managing Director and provide overall administrative support to the Abuja, office.
• The incumbent will maximize the use of Management's time and energy through their own knowledge and execution of job responsibilities.
KEY RESULT AREAS MAIN ACTIVITIES AND RESPONSIBILITIES
Administrative:
1.Provide support for Senior Management in the Abuja office.
2.Provide support to other managerial employees in the office as required.
3.Manage calendars, schedule travel arrangements, and schedule departmental meetings & functions, conference calls, etc.
4.Manage correspondence and route documents to appropriate executives/directors/managers and prepare documents, e-mails, spreadsheets, and inter-office correspondence for signatures as required.
5.Prepare tenders for contracts and liaise with government and client offices on behalf of the Nestoil Group.
6.Prepare presentations as required.
7.Organize staff meetings, client meetings and management meetings and verify presentation hardware/software is acceptable and provide logistical support for both in office and virtual meetings.
8.Communicate organizational and administrative information, concepts, and ideas verbally and in writing.
9.Independently resolve routine and complex inquires.
10. Handle confidential matters with discretion and effectively deal with sensitive information.
Facilities:
1.Manage the administrative functions for the Abuja office, including invoice processing, expense reports and departmental expenses.
2.Continually review office processes and make recommendations for cost saving opportunities and other improvements.
Human Resources:
1.Work with the HR team to coordinate human resources initiatives for the Abuja office.
2.Direct employees to the appropriate resources for HR and Payroll related inquiries, schedule interviews and assist in the new hire orientation process (including completing new hire starter forms and following up with IT and office management on facilities and equipment requests). Work with HR Manager to hire staff as needed.
3. Keep attendance records for the Abuja office and administer other HR policies / programs. Complete special projects as required.
Key Competencies:
• Analytical skills, teamwork & cooperation
• Must be a self-starting, hands-on, roll-up-the-sleeves who can work with people at all levels.
• Must like challenges and be able to excel in a high pressure, demanding, and dynamic environment.
• Must be precise and demonstrate strong attention to detail. Must be able to meet strict tight deadlines on a regular basis and simultaneously handle multiple work projects.
• Must have good people skills, effectively work with diverse groups and be able to work across boundaries — organizational, geographical, functional, etc to solve problems and achieve results.
General Knowledge and Technical Skills:
• A concern for detail and accuracy, initiative, self-confidence, multi-tasking, analytical problem solving skills, ability to follow direction and ability to maintain confidentiality are also key traits for this position.
• Excellent interpersonal skills and communication skills are required. Ability to be proactive is a must. A comfort with finance and good with numbers.
• Incumbent will possess advanced experience with word processing, Excel spreadsheet creation, ability to create advanced PowerPoint presentations, Internet experience, and strong proofreading skills.
Requirements
• Bsc Business Administration MBA also desirable
• 3-5 years of relevant office experience supporting an executive level professional and department/location.
Method of Application:
Apply below with your CV.
Apply to this job (http://www.jobnavy.com/job/122/office-manager-job-in-nigeria-005-at-nestoil-nigeria-plc/)