Job Title: Finance Assistant
Location: Abuja
Organisation: UNDP
Under the guidance and supervision of the IT Infrastructure Projects Coordinator, the Finance Assistant provides financial services ensuring high quality, accuracy and consistency of work. The Finance Assistant promotes a client-oriented approach consistent with UNDP rules and regulations.
The Finance Assistant works in close collaboration with the operations, programme and projects' staff in BPP and the Country Office (CO) and with UNDP HQs staff to exchange information and ensure consistent service delivery.
Duties and Responsibilities
Summary of Key Functions:
Coordinating implementation of operational and financial management strategies
Functioning of cost-recovery system
Accounting and administrative support
Project cash management
Knowledge building and knowledge sharing
1. Ensures implementation of operational strategies focusing on achievement of the following results:
Full compliance of financial processes and financial records with UN/UNDP rules, regulations, policies and strategies.
Managing the project business processes mapping and elaboration of the content of internal Standard Operating Procedures in Finance in consultation with the direct supervisor and office management.
2. Ensures functioning of the optimal cost-recovery system focusing on achievement of the following results:
Prepares the cost-recovery bills in FOML for the services provided by vendors and UNDP, follow up on cost recovery.
3. Provides accounting and administrative support to the CO Finance Unit focusing on achievement of the following results:
Proper control of the supporting documents for payments and financial reports for BPP project; preparation of all types of vouchers for projects and on-behalf of UNODC and non-Atlas Agencies; PO vouchers; and payment execution.
Proper receipting of goods and services and establishment of accruals.
Maintenance of the internal expenditures control system which ensures that vouchers processed are matched and completed, transactions are correctly recorded and posted in FOML; travel claims, MPOs and other entitlements are duly processed
Timely corrective actions on unposted vouchers, including the vouchers with budget check errors, match exceptions, unapproved vouchers.
Presentation of information on the status of financial resources as required.
Maintenance of the Accounts Receivables for BPP project and recording of deposits in FOML.
Management of cash receipts and petty cash.
Maintenance of the proper filing system for finance records and documents.
5. Supports knowledge building and knowledge sharing in the project and CO focusing on achievement of the following results:
Participation in the trainings for the operations/ projects staff on Finance.
Contributions to knowledge networks and communities of practice.
Competencies Functional Competencies:
Job Knowledge/Technical Expertise
Level 1.1:
Fundamental knowledge of processes, methods and procedures
Understands the main processes and methods of work regarding to the position (financial resources management)
Possesses basic knowledge of organizational policies and procedures related to the financial resources management and applies them consistently in work tasks
Strives to keep job knowledge up-to-date through self-directed study and other means of learning
Demonstrates good knowledge of information technology and applies it in work assignments
Promoting Organizational Change and Development
Level 1.1: Presentation of information on best practices in organizational change
Demonstrates ability to identify problems and proposes solutions
Design and Implementation of Management Systems
Level 1.1: Data gathering and implementation of management systems
Uses information/databases/other management systems
Makes recommendations related to work procedures and implementation of management systems
Building Partnerships
Level 1.1:
Maintaining information and databases
Tracks and reports on mobilized resources
Promoting Organizational Learning And Knowledge Sharing
Level 1.1:
Basic research and analysis
Identifies and communicates opportunities to promote learning and knowledge sharing
Client Orientation
Level 1.1:
Maintains effective client relationships
Reports to internal and external clients in a timely and appropriate fashion
Organizes and prioritizes work schedule to meet client needs and deadlines
Responds to client needs promptly
Promoting Accountability and Results-Based Management
Level 1.1: Gathering and disseminating information
Maintains databases
Prepares timely inputs to reports
Core Competencies:
Demonstrate corporate knowledge and sound judgment
Self-development, initiative-taking
Acting as a team player and facilitating team work
Facilitating and encouraging open communication in the team, communicating effectively
Creating synergies through self-control
Managing conflict
Learning and sharing knowledge and encourage the learning of others. Promoting learning and knowledge management/sharing is the responsibility of each staff member.
Informed and transparent decision making
Required Skills and Experience
Experience:
5 years of relevant and cognate experience in financial, budgetary administration, analysis and reporting at the national or international level is required and essential. Experience in the usage of computers and office software packages (MS Word, Excel, etc) and knowledge of spreadsheet and database packages, experience in handling of web based management systems. Experience with ERP financials, preferably ProFi, is an asset.
Education: Secondary Education; first University Degree or equivalent qualification in Accounting, Finance, Business Administration and a specialized certification in Accounting and Finance is desirable but it is not a requirement. Part-qualified accountants from an internationally recognized institute of accountancy will have a distinct advantage.
Interested Candidates should apply online through the website by clicking on the Apply now button. The system will prompt you to upload a CV on the next page.
Please note that instead of a CV you're required to download the UNDP Personnel History Form (P11) from the following link http://sas.undp.org/Documents/P11_Personal_history_form.doc (http://sas.undp.org/Documents/P11_Personal_history_form.doc) Complete it and upload when prompted.
Applications without a fully completed P11 form will not be considered. Only applicants that are shortlisted will be contacted.
The system will only allow for one attachement.
The UN is committed to achieving workforce diversity in terms of gender, nationality and culture. Individuals from minority groups, indigenous groups and persons with disabilities are equally encouraged to apply. All applications will be treated with the strictest confidence. UNDP is committed to achieving workforce diversity in terms of gender, nationality and culture. Individuals from minority groups, indigenous groups and persons with disabilities are equally encouraged to apply. All applications will be treated with the strictest confidence.
How to Apply
Click here to Apply (http://jobs.undp.org/cj_view_job.cfm?cur_job_id=29102)