Job Title: Procurement Assistant
Job ID: 12-4737
Location: Abuja, Nigeria
Center/Office: CLM – General
Project/Program: PLAN-Health
Sector: NGO
Organisation: Management Sciences for Health Nigeria – MSH
Overall Responsibilities:
The role of the Procurement Assistant is to support the procurement officer to procure goods and services in compliance with MSH procurements policies and procedures. S/he collects proforma invoices on approved purchase requisitions, prepares offer analysis and makes recommendations. Once the purchase order has been completed, the procurement Assistant will follow up to assure delivery. She/he maintains procurement data including supplier list and standards of goods and services, and ensures the effectiveness of procurement in timely and cost effective manner.
Specific Responsibilities:
• Assist with the preparation of procurement plan
• Receives approved Purchase Requisitions (PR) for procurement of goods and services
• Tracks all PRs, for both local purchases and those requested through Cambridge
• Conduct Market Research to determine price reasonableness
• Responsible for collection of proforma invoices and presents to the supervisor for further processing or approval;
• Inquires immediately for more specifications from requesting units if the purchase request is not clearly specified and completed;
• Assist in conducting vendor sourcing and documentation of vendor documents.
• Ensures that purchases are made in the best interests of the donor and MSH;
• Assures delivery and pickup of PO for collection of goods;
• Prepares weekly procurement status report and submits to the supervisor;
• Regularly up dates the supervisor of all partial and full delivery of procured goods;
• Informs the supervisor about prices and qualities of goods if purchases are not of routine nature.
• Does quarterly or 6 month reviews of preapproved vendors for routine items such as office supplies, cleaning products, etc.
• Ensure that items received conform to the required quality as specified in the LPO.
• Also performs other duties as requested by the immediate supervisor.
• Inform supervisor immediately if asked to compromise integrity by any vendor or other.
Qualifications:
• College degree in purchasing or related field.
• Three years experience in procurement with demonstrated interest in building a career in procurement.
• Ability to work under pressure
• Planning and scheduling skills;
• Experience in a USG or donor funded project or NGO preferred.
• Excellent interpersonal skills; demonstrated ability to interact professionally with a culturally diverse staff, clients and consultants.
• Ability to work independently, take initiative and ability to meet deadlines with attention to detail and quality.
• English fluency including business terminology required.
• Demonstrated intermediate computer skills in Microsoft Office Suite applications
Job Application Portal (http://u.theinfostrides.com/tiJ22)
Deadline: 04 May 2012.
Procurement Assistant Job (http://www.jobnavy.com/job/2939/procurement-assistant-job-at-management-sciences-for-health-nigeria-msh/)