Job Title: Procurement & Logistics Officer
Location: Abuja
Reporting to: Administration Manager
Organisation: Marie Stopes Nigeria (MSN)
Sector: NGO
Responsibilities
Procurement:
• Oversee the MSN's complete procurement process from sourcing suppliers to delivery
• Ensure that a robust system for logging, prioritizing and monitoring progress on procurement requests is maintained
• Negotiate pricing, terms and conditions, delivery schedules, lead time and contingency in line with the specific needs of MSN
• Manage supplier contracts to ensure they are advantageous to MSN and reflect the current market. Maintain and regularly review a list of pre-qualified suppliers.
• Conduct supplier appraisals in line with risk management strategies and ensuring MSI's quality assurance policies are adhered to for qualifying products
• Ensure that all MSN procurement complies with MSI's, MSN's and relevant donors procurement policies and that complete procurement records are readily available for internal and external audits
• Ensure that the procurement process is entirely transparent, that adequate controls are in place, and that complete records are kept of every transaction.
Stock management and logistics
• Formalise and implement MSN stock management policy and system
• Ensure that appropriate stock levels are maintained at all sites, monitor stock levels, consumption and lead times and raise alerts when stock levels reach re-order points
• Conduct monthly stock takes and reconcile physical stock with stock records, calculate and report stock value and consumption on a monthly basis
• Ensure that all stock records are complete, accurate, and up to date in accordance with the MSN's and / or the donor's requirement
Fleet Management:
• Ensure that MSN vehicle service plans are maintained in accordance with warranties and or MSN policy
• Ensure that vehicles are kept secure and monitor vehicle tracking reports to ensure that vehicles are used appropriately. Monitor and analyse vehicle log books to ensure that use of fuel, oil and other vehicle consumables are controlled
Drug Registration and/or Importation
• Where MSN decides to register a drug, medical device or equipment:
• Investigate registration requirements, work with MSI to source a suitable supplier and obtain the required documentation for registration
• Ensure that all documentation required for registration is submitted to the appropriate authority, where necessary identify and contract a suitable local agent to manage the registration process
• Any other task reasonably assigned by your Line Manager
Qualifications: Capabilities/Skills and Experience:
• 5 years experience in a similar role within an NGO or similar organization
• A relevant tertiary qualification
• Proficiency in Microsoft Outlook, Word, and Excel
• Excellent attention to detail
• Excellent interpersonal communication and negotiation skills
• Fluent in English with excellent verbal and written communication skills
• Excellent ability to multi-task, and produce high quality, on-time work
Please send your application and CV (as a single document). Applications that do not follow this format will not be considered.
Deadline: 3rd August, 2012.
Procurement and Logistics Officer - Abuja Job (http://www.jobnavy.com/job/5896/procurement-and-logistics-officer-abuja-job-at-marie-stopes-nigeria/)
thank you all