Job Title: Administration Officer
Location: Abuja
Reporting to: Administration Manager
Organisation: Marie Stopes Nigeria (MSN)
Sector: NGO
Responsibilities:
• Oversee flight bookings, and arrangements for accommodation, airport transport, visas, per diems and any other support required by team members and visitors to MSN
• Manage the use of MSN's fleet of vehicles and where necessary of taxis and contracted vehicles in accordance with MSN's Travel Policy and Security Policy, ensuring cost-effectiveness and safety are prioritized.
• Ensure that the head office, including the surrounding property, is well maintained, decorated and cleaned and exudes international reputation for quality and professionalism
• Provide support to regional offices and clinics in ensuring that standards of maintenance, decoration and cleanliness similar to that of the head office are maintained
• Ensure that property leases are maintained and that MSN and landlords or their agents fulfil their respective duties as outlined in leases
• Ensure that MSN's IT systems and infrastructure are kept in proper working order, protected from viruses and hackers, that software is licensed, and that data is backed up and stored securely off-site
• Ensure that all MSN team members have access to the they require and that IT support can be accessed quickly so as to minimize downtime.
• Work closely with the Procurement and Logistics team to ensure that all IT equipment purchased is good value for money, and fit-for-purpose
• Manage MSN's Fixed Assets ensuring that all assets are labelled and that a list of all assets and their location is kept up to date by conducting regular audits. Ensure that similar a conducted in regional sites. Highlight discrepancies to the Senior Management Team.
• Where requested, plan, budget and organize events sourcing suitable venue, accommodation, meals and refreshments, equipment, stationery, invitations and information packs, and any other logistical requirements
• Ensure costs are kept to budget
• Assist the senior management team and trustees with all duties related to compliance with MSI and relevant government authority policies
• Take minutes of senior management and trustees meetings
• Other duties as assigned by the Administration Manager
Qualifications, Capabilities/Skills and Experience
• A minimum of 3 years experience in a similar role within an NGO or similar organization
• A relevant tertiary qualification
• Proficiency in Microsoft Outlook, Word, and Excel
• Excellent interpersonal communication and negotiation skills
• Fluent in English with excellent verbal and written communication skills
• Excellent ability to multi-task, manage a workload and high quality, on-time work
Please send your application and CV (as a single document). Applications that do not follow this format will not be considered.
Deadline: 3rd August, 2012.
Administration Officer - Abuja Job (http://www.jobnavy.com/job/5895/administration-officer-abuja-job-at-marie-stopes-nigeria/)