Job Title: Administrative Assistant
Location: Abuja, Nigeria
Organisation: John Snow, Inc. (JSI), a US-based International Public Health Consulting Firm
The Administrative Assistant will be based in Abuja and will work under the guidance of the Office Manager in providing oversight for general day-to-day administrative functioning of the office including office repairs as well as managing service contracts including security, water supply, generator maintenance, etc.
Key Responsibilities:
1. Oversee local procurement of equipment and supplies in compliance with USG and JSI procurement guidelines obtain quotations, VAT exemptions and all other documentation required in compliance with USAID and JSI regulations
2. Work with drivers to ensure regular maintenance of all vehicles and ensure that vehicle logbooks are up-to-date
3. Oversee maintenance of all office supplies and equipment, including scheduling of routine maintenance of the office as well as inventory and oversight of procurements
4. Assist in organizing workshop, training and meetings requests
5. Review office security procedures including issuance of office key, lockdown of office at close of business, etc
6. Prepare and regularly update office emergency preparedness plan and procedures, including office management in event of evacuation of expatriate staff
Minimum Skills and Qualifications:
• Applicants for this position must possess the following minimum skills and qualifications:
• Bachelor's degree in Business/Public Administration or related discipline with at least 2-3 years experience in the areas outlined
• Strong computer skills, including proficiency in the use of Microsoft Office applications (Word, Excel, PowerPoint)
• Experience in office management
• Strong English language verbal and written communications skills
• Experience in inventory management
• Ability to work in a team and exhibit traits of courtesy, cooperation, respect and customer service
• Experience in an international organization or NGO will be an added advantage
The above position is full-time position. JSI offers excellent benefits. Salary will be commensurate with experience and salary history.
Interested applicants should submit their cover letter and resume with the job location and salary expectation boldly written at the top of the resume on or before 7th August, 2012.
Administrative Assistant - Abuja Job (http://www.jobnavy.com/job/5999/administrative-assistant-abuja-job-at-john-snow-inc/)