Job Title: Administrative Assistant
Vacancy Notice No. NGA/FT/15/2012
Location: Maidurugi, Borno State, Nigeria
Organizational Unit: WHO Representative's Office, Nigeria
Organisation: Office of the WHO Representative for Nigeria
Grade: GS6
Duration: 1 Years, Fixed-Term
Position No.: 302776
OBJECTIVE
To provide administrative and financial support to all WHO programmes and operations in his/her specific State of assignment.
DUTIES AND RESPONSIBILITIES
Under the direct supervision of the Administrative Officer, the incumbent is expected to perform the following duties:
Financial/Treasury Management
• Monitor and ensure that the requirements of the payment and reporting processes are being met in line with established time-lines as per the payment guidelines; Make required modifications and/or addenda to the payment guidelines when instructed to do so;
• Prepare payment instructions and related correspondence for submission to the Bank for
preparation of cheques and cash required for programme implementation; Prepare information and related correspondence for submission to the Bank regarding changes to payment instructions that have previously been communicated to the Bank; Review and reconciliation of cash book and bank statements.
• Process the release of programme funds as per the approved budget; up-date and monitor purchase order balances, ensure all expenses are charged to correct purchase order and award; monitor receipts and disbursement of funds; monitor cash levels and initiates action for replenishment; prepare vouchers and financial reports; submit monthly imprest report in timely manner with accurate back-up documentation; provide feedback to programmes on utilization if funds and status of funding;
• Manage the EPI NIDs Payment Mechanism in the State of assignment.
Administrative Management
• Provide administrative support for all Programmes in the State and for the day-to-day
management of the office
• Handle administrative arrangement for meetings, seminars, workshops and conferences
• Liaise with hotels, airlines and travel agents on protocol issues involving travel of staff members and WHO consultants
• Ensure timely procurement of, and payment for, required goods and services; ensure maintenance of WHO goods and property; maintain up-dated inventory records of WHO property;
• Advise WHO staff on administrative, program and protocol matters in accordance with WHO rules and procedures; monitor and follow up on leave, contract and other personnel matters.
• Perform other duties as may be assigned by supervisor.
QUALIFICATION & EXPERIENCE
• Completion of Secondary education, preferably supplemented by a University degree in Accounting, Finance or related discipline. Good knowledge of computerized accounting systems.
• At least 5 years experience commensurate with the duties of the posts and its grade in an international, public or private organization of repute.
• Good knowledge of Accounting and related disciplines. Must be computer literate and familiar with MS Windows applications for word and data processing.
• Ability to establish and maintain good relations with people at various levels and of different nationalities.
ADDITIONAL DESIRABLE QUALIFICATIONS
• Ability to acquire sound knowledge of WHO rules, regulations and procedures. Demonstrated abilities for team-work.
• Experience in working with bilateral or` multilateral International Organizations in the country.
• Knowledge of other WHO official Languages (French/Portuguese) will be an added advantage.
Only candidates under serious consideration will be contacted for test and interview.
Applications from WOMEN are encouraged.
Deadline: 05 September, 2012.
Administrative Assistant Job in Nigeria (http://www.jobnavy.com/job/7318/administrative-assistant-job-in-nigeria-at-world-health-organisation/)